PA to Leadership Team (Pepsi Lipton)

Manpower; City Of London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A staffing agency is seeking a PA to the Leadership Team for the Pepsi Lipton project. This role requires an individual with solid experience in a similar position and excellent relationship management skills. The successful candidate will manage calendars, coordinate travel and meetings, and assist in various administrative tasks. The position is based in Kingston upon Thames, offers a competitive temporary contract, and allows for a flexible work environment including both remote and onsite options.

Qualifications

• Experience in a similar role, ideally within FMCG.
• Ability to build relationships and manage stakeholders at all levels.
• Strong organizational skills to manage multiple demands.

Responsibilities

• Manage Directors' calendars and organizational support tasks.
• Coordinate travel, meetings, and corporate events.
• Assist with onboarding new employees and team assistants.

Skills

Solid previous experience in a similar role in a matrix organisation

Excellent people skills

Strong problem-solving skills

Strong multitasking skills

Professional networking abilities

Strong business acumen

Job description

Manpower are currently seeking an interim PA to Leadership Team, to work with our global client Pepsi Lipton, a joint venture between Unilever and PepsiCo focused on the manufacture of iced tea.

The position is based in Kingston upon Thames, Surrey. This is a full‑time temporary role to run for 3 months, requiring 36.25 hours per week, Monday to Friday. Compensation for this role is competitive, paying up to £38,000 per annum, pro‑rata, depending upon experience.

The role currently offers a mix of remote and onsite working, subject to adjustment based on business requirements.

The Team Assistant to our leadership team is a key member of the Pepsi Lipton Europe and Marketing teams, supporting the Directors on a day‑to‑day basis and working in close partnership with our wider global teams across Pepsi Lipton, PepsiCo and Unilever teams to ensure the smooth support and management of multiple diaries, corporate meetings and events.

Key Accountabilities

• Manage Directors' calendars, with full editorial access.
• Responsible for managing Leadership Team invites on behalf of the leadership team.
• Provide support to leadership events whenever required.
• Coordinate preparation calls with each respective marketing team in preparation for the PBR sessions.
• Send invites for preparation project activation monthly realignment calls.
• Arrange travel for directors, including accommodation, visas and cross‑country diary management whenever required.
• Reconcile expense accounts in Concur for all directors in both Unilever and PepsiCo systems.
• Assist with onboarding of new employees within the assigned business area, including GPID request, laptop request (including 0365 access, PepsiCo portal), mobile phone, Concur T&E + Concur account, Amex application, and Egencia account; coordinate approval flow with designated approvers.
• Raise purchase orders (POs) for the respective business area in a timely manner in MyBuy and SAP.
• Resolve purchase order queries from suppliers promptly in accordance with invoice payments via VIM.
• Re‑align status PO reports with finance controllers, ensuring POs are matched to bills and follow‑up with suppliers when required.
• Assist with cyclical processes (e.g., end of year) to ensure data accuracy and timely submission of accounts.
• Assist with new vendor request process and liaise with finance, Master Data Governance and Data Management teams.
• Provide assistance with ad‑hoc admin tasks for directors and team members.
• Build good rapport with key stakeholders, senior leadership team’s team assistants/PAs, and support other assistants when on holiday.
• Assist with onboarding and training of other team assistants, including systems and processes, JV/parent company onboarding, H&S training, security passes and building tours.
• Assist with organisation of meetings and corporate events from start to finish, liaising with organisers, agencies and other team assistants.
• Assist with organising team meetings and workshops.
• Assist with office coordination and ordering of supplies.
• Coordinate and support team’s post, including posting of items or samples.
• Work as part of project teams and support project delivery.
• Build and maintain a professional network of business contacts in PepsiCo and Unilever to enable smooth operational and admin tasks.
• Provide ad‑hoc support for new vendor set‑up and POs to team members from the assigned business area.
• Ensure effective management of multiple stakeholders on a day‑to‑day basis.
• Develop a good understanding of our business model and priorities to enable appropriate support and problem‑solving.

Key Requirements

• Solid previous experience in a similar role in a matrix organisation, ideally within FMCG.
• Excellent people skills with the ability to build strong relationships and manage multiple stakeholders at all levels and across multiple functions and organisations.
• Strong problem‑solving and organisational skills.
• Strong multitasking skills with the ability to manage competing requests simultaneously.
• Professional networking and external focus, especially dealing with third‑party suppliers.
• Strong business acumen.
• Ability to bridge Unilever and Pepsi systems and culture, and work seamlessly in a complex ecosystem.
• Passion for the Lipton brand and growth of the RTD business.

Additional Information

Occasional national and international travel may be required.

Job Info

• Job Title: PA to Leadership Team (Pepsi Lipton)
• Company: Manpower
• Location: Kingston upon Thames, Surrey
• Closes: Jan 12th 2026
• Sector: Other
• Contract: Temporary
• Hours: Full Time