PA to Divisional Director

Brook Street NMR; Newport; Hybrid; GBP 125,000 - 150,000; Part time

Job summary

A public sector organization in Wales is seeking a PA to Divisional Director on a temporary basis for 6 months. The ideal candidate will be organized and detail-focused, providing essential administrative support, including diary management, email prioritization, and meeting arrangements. This role offers hybrid working from the Newport office and involves engaging with stakeholders. The candidate must demonstrate PA skills and be flexible with working arrangements while ensuring effective communication and support in a dynamic environment.

Benefits

Gym

Free onsite parking

Cafés

Qualifications

• Experience in managing a busy diary and prioritizing emails.
• Ability to cover colleagues at short notice.
• Professional interaction with Senior Management.

Responsibilities

• Maintain and update the Directors' diary daily.
• Answer and prioritize incoming emails.
• Arrange meetings and provide supporting documents.
• Record and track the progress of Directors' actions.
• Organize travel arrangements for the Director.
• Provide secretarial support for meetings.

Skills

Diary management

Email prioritization

Minute writing

Travel booking

Stakeholder engagement

Flexibility

Tools

SharePoint

Diligent

Job description

PA to Divisional Director

Temporary- 6 months | £13.90 per hour | Hybrid working (Newport-based office)

Are you organised, detail-focused, and experienced in office administration? We are seeking a Secure Examination Support Administrator to join our team and help deliver an accurate and reliable examination support service.

We are proud to be recruiting on behalf of an inclusive and forward-thinking public sector organisation , committed to delivering fair and accessible services for all. This is an excellent opportunity for the successful candidate to develop their skills, gain valuable public sector experience, and play a key role in supporting secure examination processes.

Our client offers fantastic onsite benefits such as a selection of Cafe's, Gym, Free onsite parking and much more.

The role of the Services Directorate Support team is to support the Deputy Chief Executive and Divisional Directors in ensuring the effective operation and appropriate governance of the Directorate.

The team are key in providing support and assistance to the Services Directors, ensuring efficient use of their time and key administrative / secretariat support.

The Personal Assistant role will provide first line administrative support to one of our five Divisional Directors.

Job description

• Responsibility for ensuring the Directors' diary is updated and maintained daily.
• Answer and prioritise incoming emails making decisions on what action is required.
• Record and track progress of Directors actions.
• Arranging meetings, collating meeting materials, briefing papers etc including uploading papers for meetings a software application (Diligent).
• Provide secretarial support for meetings within Services, including management of agendas, actions and minutes.
• Deal with queries as they arise.
• Organise travel arrangements for the Director including international travel.
• Maintain Directorate Document Management System (SharePoint) records and libraries ensuring they are kept up to date.
• Arranging live events and providing support during the event.
• Provide cover and support to other PA's within the Team.
• Liaising with stakeholders at all grades, building good working relationships within an environment of respect and inclusion.

Skills / Behaviour / Experience Required

• Essential PA skills required to include managing a busy diary, prioritising emails, minute writing, booking travel.
• A Team Player with excellent engagement skills and able to cover colleagues at short notice.
• Able to work with Senior Management in a confident, professional manner.
• Be flexible when asked to attend the office in person, current expectation is at least 20% of a calendar month.

Other Info :

This role will be carried out in-line with IPO Hybrid working arrangements where we would encourage candidates to discuss working arrangements with the recruiting manager to agree a reasonable balance between working from home and the office.

The requirement for attendance on-site at our Newport office can vary by role but will be a minimum of 1 day a week.

You will be required to attend site for additional workshops, training, and other business essential work as and when required. This may be short notice.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses / partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and / or as a veteran or spouse / partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interestand state the role that you are interested in.We arecommitted to engaging with you.

In cases where we have a high volume of ex-military candidates / military spouses / partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.