Office Manager & Senior Administrator

Honeycomb; Belfast; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A prominent public sector organization in Belfast is seeking an Office Manager & Senior Administrator to provide high-level support to the Chief Executive. The role involves managing communications, coordinating board meetings, and overseeing office operations. Candidates should have significant experience in an executive support role, exceptional organizational skills, and the ability to handle confidential information. This position offers a competitive salary, hybrid working arrangements, and a supportive work culture.

Benefits

Competitive salary

Hybrid working arrangements

Generous pension contribution

Supportive working culture

Qualifications

• Significant experience in an Executive Assistant, Senior PA, or Office Management role supporting a senior leader.
• High level of discretion, confidentiality, and professionalism.
• Proven ability to work autonomously and exercise sound judgement.

Responsibilities

• Provide comprehensive executive support to the Chief Executive, including diary management and meeting preparation.
• Manage inboxes, communications, and workflow priorities.
• Coordinate board meetings, produce agendas, take minutes.
• Act as a liaison between the Chief Executive and stakeholders.
• Oversee day-to-day office operations.

Skills

Exceptional organisational skills

Excellent written and verbal communication skills

Strong stakeholder management capabilities

Proficient in MS Office Suite

Job description

The Company

Our client is a high-profile public sector organisation with a long-standing reputation for delivering essential services that positively impact communities across the region. With decades of service, the organisation is recognised for its integrity, accountability, and commitment to excellence in public service.

The Role

The Office Manager & Senior Administrator will provide high-level organisational, administrative, and strategic support to the Chief Executive. This is a pivotal role ensuring the smooth running of the Executive Office, acting as a trusted partner and key point of coordination across the organisation.

Key Responsibilities

• Provide comprehensive executive support to the Chief Executive, including diary management, correspondence, briefings, and meeting preparation.

• Manage inboxes, communications, and workflow priorities on behalf of the Chief Executive.

• Coordinate board meetings, produce agendas, take minutes, and ensure follow-up actions are completed.

• Act as a liaison between the Chief Executive and internal/external stakeholders, ensuring timely and accurate communication.

• Oversee the day-to-day operations of the office, ensuring efficiency and adherence to organisational processes.

• Manage travel, events, and logistical arrangements for the Chief Executive.

• Support key projects, organisational initiatives, and confidential assignments as required.

• Implement and maintain effective administrative systems and office procedures.

• Provide leadership and support vtk administrative staff where necessary.

The Person

Essential Criteria

• Significant experience in an Executive Assistant, Senior PA, or Office Management role supporting a senior leader.

• Exceptional organisational skills with the ability to manage competing priorities in a fast-paced environment.

• Excellent written and verbal communication skills.

• High level of discretion, confidentiality, and professionalism.

• Strong stakeholder management capabilities, with the ability to engage confidently at all levels.

• Proficient in MS Office Suite and digital workplace tools.

• Proven ability to work autonomously and exercise sound judgement.

Desirable Criteria

• Experience supporting an executive within a public sector, regulatory, or similarly complex environment.

• Project coordination or project management experience.

• Knowledge of governance and board-level administration.

Package & Benefits

• Competitive salary in line with experience.

• Hybrid working arrangements.

• Generous pension contribution.

• Supportive, values-driven working culture.

How to Apply

To apply for this role, submit your CV via the application form provided.
Alternatively, to speak in absolute confidence about this opportunity please contact Zeena Jackson via [e-mail].

Disclaimer

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all.
Please note, we are receiving an exceptionally high number of applications and will σημα listing mates. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding.