Office Manager

Comet Universe Ltd; London; On-site; GBP 100,000 - 125,000; Full time

Job summary

A recruitment agency is seeking an experienced Office Manager in London. The successful candidate will oversee office operations, manage staff, and ensure efficient workflows. Applicants should have 3-5 years of management experience, exceptional communication skills, and proficiency in Microsoft Office. This full-time position offers an hourly rate of £18 – £25, based on experience.

Qualifications

• 3-5 years of management or administrative experience required.
• Dynamic and persuasive personality desirable.
• Advanced English proficiency required.

Responsibilities

• Oversee office operations and staff management.
• Implement and maintain office policies and procedures.
• Manage office budgets and expenditures.

Skills

Strong organizational and time management skills

Excellent communication and interpersonal skills

Proficiency in Microsoft Office Suite

Ability to multitask and prioritize effectively

Experience in staff supervision and training

Knowledge of office management procedures

Strong problem-solving and decision-making skills

Ability to work independently and as part of a team

Education

Degree in management or equivalent

Tools

Microsoft Office Suite

Job description

Overview

As an office manager you will oversee the smooth operation of an office environment, managing administrative procedures, coordinating staff, and ensuring a productive and safe workplace. You are responsible for a wide range of tasks, from managing office supplies and facilities to supervising staff and implementing office policies.

Responsibilities

• General Office Administration: Organize and coordinate office operations, set up and maintain office procedures, streamline administrative tasks, and ensure efficient workflow.
• Managing office supplies and equipment: Order supplies, maintain inventory, and ensure all equipment is in good working order.
• Handling correspondence and communications: Manage phone calls, emails, and other forms of communication, both internally and externally.
• Managing office budgets and expenses: Track expenditures, prepare reports, and ensure the office operates within budget.
• Maintaining office facilities: Oversee the maintenance and upkeep of the office space and equipment, ensuring a safe and comfortable working environment.
• Implementing and maintaining office policies and procedures: Ensure consistency and clarity in how the office operates.
• Staff Management: Supervise and train staff, delegate tasks, provide guidance, and evaluate staff performance.
• Assisting with onboarding new employees: Ensure new hires have the necessary resources and support to be successful.
• Managing employee schedules and time off requests: Ensure adequate staffing and minimize disruptions to workflow.
• Other Key Responsibilities: Organize meetings and events, schedule, prepare materials, and coordinate logistics; greet visitors and provide customer support; manage vendor relationships, negotiate contracts, manage invoices, and ensure timely payments; ensure compliance with health and safety regulations by implementing safety procedures and conducting risk assessments; develop and implement office procedures; prepare reports and presentations by compiling information, analyzing data, and presenting findings to senior management; support HR and finance functions such as payroll and employee records.

Skills and Qualifications

• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to multitask and prioritize effectively.
• Experience in staff supervision and training.
• Knowledge of office management procedures and best practices.
• Strong problem-solving and decision-making skills.
• Ability to work independently and as part of a team.
• Essential: A degree in management or equivalent.
• Essential: 3-5 years of management or administrative experience.
• Ability to negotiate related to frame agreements and sourcing contracts for the company’s business.
• Desirable: Dynamic and persuasive personality.

Experience, Language, and Employment Details

• Experience: Required
• Languages: English – Advanced
• Employment: Full-time
• Salary: £18 – £25 hourly

About Comet Universe Ltd: Wizworld Limited is basically a recruitment agency. It also provides FE and training.