Office Manager

Acorn Recruitment; Cardiff; On-site; GBP 35,000 - 42,000; Full time

Job summary

A law firm in Cardiff seeks an experienced Office Manager to oversee daily operations, compliance, and financial administration. The ideal candidate will have strong organisational and leadership skills, experience in a legal environment, and be proficient in MS Office. The role offers a competitive salary of £35,000 - £42,000 and opportunities for career development in a supportive work environment.

Benefits

Competitive salary

Career development opportunities

Supportive professional work environment

Qualifications

• Previous experience in office or practice management, ideally within a legal or professional services environment.
• Strong organisational and leadership skills with the ability to manage multiple priorities.
• Excellent knowledge of compliance, risk, and regulatory requirements within a law firm.
• Financial acumen and experience supporting budgeting and reporting.
• Strong IT proficiency, particularly in MS Office and case management systems.
• Excellent communication, problem-solving, and interpersonal skills.

Responsibilities

• Manage the daily operations of the firm, ensuring efficiency across all departments.
• Act as first point of contact for clients, stakeholders, and external suppliers.
• Ensure adherence to SRA regulations, GDPR, and internal compliance policies.
• Support budgeting, forecasting, and financial reporting.
• Oversee recruitment, onboarding, and offboarding processes.
• Assist with business planning, marketing initiatives, and firm growth projects.

Skills

Organisational skills

Leadership skills

Compliance and risk knowledge

Financial acumen

IT proficiency

Communication skills

Tools

MS Office

Case management systems

Job description

Office Manager

Cardiff | £35,000 - £42,000 | Monday - Friday | Permanent

Acorn by Synergie is recruiting an experienced and highly organised Office Manager on behalf of our client, a law firm in Cardiff. This pivotal role oversees the smooth day-to-day operations of the firm, covering office management, compliance, HR, and financial administration.

Office Management

• Manage the daily operations of the firm, ensuring efficiency across all departments.
• Act as first point of contact for clients, stakeholders, and external suppliers.
• Coordinate meetings, prepare agendas, and maintain accurate records.
• Implement and streamline office procedures to enhance productivity and profitability.
• Oversee facilities, IT support, office supplies, and vendor contracts.
• Ensure PAT testing is completed on all electrical equipment across offices.

Compliance & Risk Management

• Ensure adherence to SRA regulations, GDPR, and internal compliance policies.
• Maintain complaints and risk registers, escalating issues where necessary.
• Support the firm in managing audits, data protection, and health & safety compliance.
• Ensure any changes or amendments to company policies are signed off by the MD or assigned Board member (H&S, HR, Finance, GDPR, Complaints, Training & Development).

Finance Administration

• Support budgeting, forecasting, and financial reporting.
• Monitor supplier contracts and renewals to ensure cost-effectiveness.
• Work with accounts on billing processes, payments, and cashflow management.

Human Resources & Staff Support

• Oversee recruitment, onboarding, and offboarding processes.
• Manage staff records including annual leave, training, and appraisals.
• Support employee relations, welfare, and performance management.
• Organise staff training, CPD, and professional development activities.

Business Development & Strategy

• Assist with business planning, marketing initiatives, and firm growth projects.
• Represent the firm at professional and networking events.
• Support the delivery of strategic goals set by the Partners/Board.

Requirements

• Previous experience in office or practice management, ideally within a legal or professional services environment.
• Strong organisational and leadership skills with the ability to manage multiple priorities.
• Excellent knowledge of compliance, risk, and regulatory requirements within a law firm.
• Financial acumen and experience supporting budgeting and reporting.
• Strong IT proficiency, particularly in MS Office and case management systems.
• Excellent communication, problem-solving, and interpersonal skills.

What We Offer

• Competitive salary of £35,000 - £42,000 per annum.
• Monday to Friday working pattern.
• Permanent role with career development opportunities.
• Supportive and professional work environment.

Interested?

Apply now with your CV to join a growing and well-established law firm in Cardiff.

Acorn by Synergie acts as an employment agency for permanent recruitment.