Office Administrator Part-Time

Top Level Promotions; Ipswich; On-site; GBP 20,000 - 30,000; Full time

Job summary

Top Level Promotions, a dynamic organization in Ipswich, seeks an Office Administrator to ensure efficient office operations. Responsibilities include managing schedules, assisting HR, and maintaining filing systems. This role offers growth opportunities within a collaborative environment.

Benefits

Competitive salary and benefits package

Opportunities for professional growth and development

Collaborative and friendly work environment

Qualifications

• Proven experience as an office administrator or similar role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Manage day-to-day office operations including answering phones and scheduling appointments.
• Greet visitors and clients, ensuring they are directed to appropriate team members.
• Assist with basic HR tasks including maintaining employee records.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

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Top Level Promotions is a dynamic and growing organization focused on providing excellent services to our clients. We specialize in creating innovative promotional campaigns that help brands connect with their audience. We are currently seeking a highly organized and motivated Office Administrator to join our team. This is an excellent opportunity for someone looking to contribute to the efficient running of an office environment and grow within a supportive and collaborative team.

Key Responsibilities:

• Manage day-to-day office operations including answering phones, scheduling appointments, and handling correspondence.
  
• Greet visitors and clients, ensuring they are directed to the appropriate team members.
  
• Organize and maintain office filing systems, both digital and physical.
  
• Assist in managing office supplies, inventory, and ordering necessary materials.
  
• Coordinate meetings and manage office calendars.
  
• Process and distribute incoming and outgoing mail.
  
• Assist with basic HR tasks including maintaining employee records and scheduling interviews.
  
• Support other departments as needed with administrative tasks.
  
• Ensure the office is clean, organized, and welcoming.
  

Qualifications:

• Proven experience as an office administrator or similar role.
  
• Strong organizational and multitasking skills with attention to detail.
  
• Excellent written and verbal communication skills.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Ability to work independently and in a team environment.
  
• Strong interpersonal skills and a positive attitude.
  
• High school diploma or equivalent; additional qualifications in office administration are a plus.
  

Why Join Us?

• Competitive salary and benefits package.
  
• Opportunities for professional growth and development.
  
• Collaborative and friendly work environment.

How to Apply:

Please submit your resume and a cover letter detailing your experience and why you would be a great fit for this position.

We are an equal-opportunity employer and welcome applications from all qualified individuals.