Office Administrator

ITS Construction Professionals South LTD; Guildford; On-site; GBP 80,000 - 100,000; Full time

Job summary

A high-end residential construction company in Guildford seeks a proactive Office Assistant to support their Directors. This full-time, office-based role involves varied tasks including administrative support, procurement, and marketing coordination. Ideal candidates will have strong communication skills and experience in managing client relationships. The position offers opportunities for career progression and a competitive salary.

Benefits

Competitive salary

Full-time permanent role

Opportunity for career growth

Free on-site parking

Qualifications

• Experience dealing with clients, subcontractors, and suppliers.
• Strong customer service and communication skills are essential.
• Excellent organisational skills and a confident telephone manner.
• Proactive and able to work independently.

Responsibilities

• Assist Directors in upgrading the company website and coordinating marketing activities.
• Provide daily administrative support to Directors and Site/Project Managers.
• Handle incoming communications including phone calls and emails.
• Procure finishing items and manage site-related purchases.
• Obtain quotes from subcontractors/suppliers and manage invoice processing.

Skills

Customer service

Communication skills

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Organisational skills

Problem-solving mindset

Ability to multi-task

Tools

Mac-based systems

Job description

Overview

Candidate required: Office Assistant

Job Type: Permanent (Full-Time)

Start date: ASAP

Industry: Construction - Office Support

Location: Guildford and surrounding areas

A high-end residential construction company operating in Guildford and the surrounding areas is seeking a proactive and committed Office Assistant to join their small, dedicated team. This is an exciting opportunity to support two office-based Directors and play a key role in the continued growth of the company.

The role is full-time and office-based, offering varied responsibilities across admin, procurement, marketing, and project support, with scope for career progression.

Responsibilities

• Assist Directors in upgrading the company website and coordinating marketing activities
• Provide day-to-day administrative support to Directors and Site/Project Managers
• Handle incoming communications including phone calls and emails
• Procure finishing items and manage site-related purchases
• Obtain quotes from subcontractors/suppliers and manage invoice processing
• Respond to queries from subcontractors and suppliers
• Organise MOTs and servicing for company vehicles
• Renew company insurance policies annually
• Complete and submit weekly timesheets for site operatives

The ideal candidate will have/be

• Previous experience dealing with clients, subcontractors, and suppliers
• Strong customer service and communication skills
• Proficient in Microsoft Excel, Word, and Mac-based systems including email
• Excellent organisational skills and a confident, articulate telephone manner
• High level of common sense and a proactive, problem-solving mindset
• Able to multi-task and work independently
• Experience in construction and/or marketing would be advantageous

Benefits

• Competitive salary (dependent on experience)
• Full-time permanent role (contract-based)
• Monday to Friday, 9am-5pm with flexibility
• Opportunity for career growth and promotion
• Free on-site parking

How to apply

Please send an up-to-date CV in strict confidence.

We are an equal opportunity employer and welcome applications from all individuals regardless of background, gender, race, age, disability, or belief. We are committed to creating an inclusive and supportive work environment.