Office Administrator

Allen Associates; Banbury; On-site; GBP 25,000 - 35,000; Full time

Job summary

A large independent business in the United Kingdom is seeking an experienced Office Administrator to provide PA support to Partners and manage office operations. Responsibilities include administrative support, communication management, and maintaining a professional office environment. The role requires substantial administrative experience and proficiency in Microsoft Office. This full-time position offers a supportive work environment with excellent perks.

Benefits

23 days holidays plus Bank Holidays

Enhanced Employer Pension Contribution

Private healthcare plan

Regular company socials and Away Days

Qualifications

• Substantial experience in an administrative or business support role, preferably within a professional services environment.
• High proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.

Responsibilities

• Provide proactive administrative and diary management support.
• Manage communications, confirm appointments, and record information accurately.
• Maintain a seamless, paperless office environment.

Skills

Microsoft Office proficiency

Excellent written and verbal communication

Attention to detail

Organizational skills

Problem-solving abilities

Flexible approach to work

Job description

Overview

Office Administrator

Our client has a fantastic new opportunity for an experienced administrator, to provide PA support to Partners, as well as regular and efficient office support and reception cover across the wider business.

Responsibilities

• Provide proactive administrative and diary management support to Partners and teams across the business, including call handling, appointment scheduling, and dictation.
• Act as a key point of contact for clients, managing communications, confirming appointments, and accurately recording information.
• Maintain a seamless, paperless office environment, including scanning, archiving, and ensuring accurate and secure data management across systems.
• Support front-of-house operations, including regular reception cover, managing meeting room setup and technology, handling post and deliveries, and ensuring a professional client experience.
• Assist with internal operations and facilities, such as stock ordering, managing refreshments and supplies, and liaising with cleaning and IT teams to maintain a high-functioning office space.
• Contribute to wider team activities, including onboarding and training new staff on internal systems, assisting with marketing and board meetings, and supporting firmwide events and projects.

Benefits

• The company rewards staff with excellent additional perks, such as regular company socials and Away Days. Their benefits package also includes:
• 23 days holidays plus Bank Holidays (buying/selling Holiday Scheme)
• Enhanced Employer Pension Contribution
• Private healthcare plan
• Use of benefits platform

Company

A large independent business, committed to giving staff an excellent working environment.

This is a full-time, office-based role working 8:30am - 4:30pm, Monday - Friday.

Office Administrator Essentials

• Substantial experience in an administrative or business support role, preferably within a professional services environment.
• High proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills, with a professional and confident telephone manner.
• Strong attention to detail and high accuracy in data entry and administrative tasks.
• Proven ability to organise, prioritise, and manage multiple tasks effectively under pressure.
• Proactive and flexible approach to work, with the ability to work both independently and collaboratively as part of a team.
• Resilient, energetic, and motivated, with strong problem-solving and quick-thinking abilities.

Location

Based in North Oxfordshire, this is an office-based position. There is ample free parking available onsite.

Action

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