Office Administrative Assistant

Broadcast Recruit Ltd; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A dynamic creator of spectacular experiences in the sports and entertainment sector is seeking an Administrative Support professional. The role involves managing correspondence, maintaining records, and supporting the Executive Assistant and HR team. Candidates should have at least 2 years of experience in a similar role and proficiency in Microsoft 365. The office environment is fast-paced and requires a professional and approachable manner. This position is based in London, UK.

Qualifications

• At least 2 years experience in a similar role is desirable.

Responsibilities

• Manage incoming and outgoing correspondence including emails, post, and phone calls.
• Maintain accurate records and filing systems.
• Assist with expense reconciliation and processing payments.
• Support onboarding of new staff members.
• Manage the meeting room booking system.

Skills

Professional and approachable manner

Reliable and proactive

Proficiency in Microsoft 365

Job description

We are a dynamic creator of spectacular experiences across the sports and entertainment industries. Building on a world class reputation, and recent international success in London and Los Angles, we have established an international office in London to develop and execute world‑class experiences in sports and entertainment outside of the Middle East.

We are looking to build a global portfolio of sports and entertainment projects, delivering commercial, operational and creative consultancy and services.

The ambition is to execute a growth strategy that will see us establish itself as a market leader in the sector.

Role overview

To provide proactive administrative and operational support to ensure the effective day‑to‑day running of the office, supporting staff, managing office processes, and serving as the primary point of contact for visitors and enquiries.

Key Responsibilities

Administrative Support

• Manage incoming and outgoing correspondence, including emails, post, and phone calls.
• Maintain accurate records, filing systems, and databases.
• Provide ad hoc support to the Executive Assistant to Directors (e.g. confirming reservations, domestic and international travel itineraries, concierge enquiries).
• Assist with expense reconciliation, processing payments, and tracking approvals.
• Collate documentation for meetings, including board packs, reports, and presentations.
• Support the planning and delivery of events, including staff socials and company functions.
• Support the EA and HR team in onboarding new staff members.

Office Management

• Order, manage, and monitor office supplies and equipment.
• Establish effective working relationships with ground floor reception and GPE building management.
• Coordinate office maintenance, repairs, and external service providers.
• Ensure office policies and procedures are adhered to at all times.
• Maintain a clean, organized, and professional office environment.
• Register visitors in the Bluepoint portal.
• Meet and greet visitors to ensure a professional experience.
• Manage the meeting room booking system and ensure rooms are prepared for use.

Additional Support

• Execute personal or ad hoc errands as required for the Board and Directors.
• Provide flexible support for special projects and business needs.

Personal Attributes

• Professional and approachable manner.
• Reliable, proactive, and adaptable.
• Discreet with confidential information.
• Team‑oriented with the ability to work independently.
• Self‑motivated with the initiative to exceed expectations.

Qualifications

At least 2 years experience in a similar role desirable.

Proficiency in Microsoft 365

We are committed to encouraging equality, diversity and inclusion among our workforce and recruitment and eliminating unlawful discrimination.