Medical Secretary - Trauma & Orthopaedic (Band 3)

Airedale NHS Foundation Trust; Steeton; On-site; GBP 22,000 - 25,000; Full time

Job summary

A leading NHS Trust in the UK is seeking a Medical Secretary for its Trauma & Orthopaedic Administration Hub. The successful candidate will provide comprehensive administrative support, manage workloads efficiently, and ensure compliance with NHS standards. Candidates should have relevant qualifications and experience in a medical setting, aiming to foster teamwork in a supportive environment. Join a dedicated team committed to high-quality patient care.

Qualifications

• Administration/office experience supporting senior management functions.
• Medical secretary experience supporting a medical or surgical specialty service.
• Experience within trauma & orthopaedic specialty.
• Knowledge of medical terminology.

Responsibilities

• Support the administration service within the Trauma & Orthopaedic team.
• Provide a comprehensive administrative service to the clinical workforce.
• Manage various tasks ensuring quality care is delivered to patients.

Skills

Ability to work autonomously and proactively

Good interpersonal and communication skills

Good organisational skills

Able to prioritise work effectively and deal with non-routine tasks under pressure

Knowledge of Big Hand

Shorthand

Education

RSA/OCR level 2 word/text processing/audio typing or equivalent experience

OCR level 3 word/text processing/audio typing

Tools

Microsoft Office Software

Microsoft Outlook

SystmOne

CERNER

Job description

Medical Secretary - Trauma & Orthopaedic (Band 3)

We are looking for a current or aspiring medical secretary. This is an excellent opportunity to develop your skills in secretarial work, and /or to gain further experience in the Trauma & Orthopaedic specialities.

The post holder will be required to support the administration service predominantly within the Trauma & Orthopaedic Administration Hub, with the flexibility to cover across the hub where required if necessary. The post holder will be responsible for running a safe and quality administration service that supports the medical and nursing staff.

If you have applied for this role in the last 6 months you need not apply again

Main duties of the job

To work as part of the Administration Hub to provide a comprehensive administrative service to the clinical workforce. To support the Team Leader and Admin Manager in the day to day running of a specialty administration team.

This role will require someone with excellent organisational, time management and prioritisation of workload skills in order to manage the busy environment and various tasks that require timely completion and ensure quality care is delivered to our patients. An ability to work within a team and create a positive working environment is key to what we are looking for, as well as a hardworking and passionate individual who is keen to work within the rewarding organisation of the NHS and adheres to our right care values.

In pursuing these duties the post holder will ensure compliance with the NHS Constitution and be familiar with the NHS England Guidance 'Understanding the new NHS' (details of which can be found in the links section of NHS Jobs).

About us

Airedale NHS Foundation Trust is an award-winning NHS hospital and community services trust providing high quality, personalised, acute, elective, specialist and community care for a population of over 200,000 people from a widespread area covering 700 square miles within Yorkshire and Lancashire. Our catchment population stretches as far as the Yorkshire Dales and the National Park in North Yorkshire, reaching areas of North Bradford and Guiseley in West Yorkshire and extending into Colne and Pendle in the East of Lancashire.

Our local population is very supportive of the Trust and our level of community engagement is a testament to this. Our communities and location strongly shape the priorities of the Trust.

We employ over 3,000 staff and have over 350 committed volunteers. On an annual basis we treat over 32,000 Inpatients, 31,000 Non-Elective patients and 155,000 Outpatients. Our Emergency Department sees approximately 70,000 patients and over 2,000 babies are born at Airedale Hospital each year.

We provide services from our main hospital site, Airedale Hospital, and at other locations across the community - such as Castleberg Hospital near Settle, Coronation Hospital in Ilkley and Skipton Hospital.

Job responsibilities

Please see attached job description and person specification for further information. Equally, you can contact the recruiting manager for this vacancy. Details are provided.

We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.

Person Specification

Qualifications

• RSA/OCR level 2 word/text processing/audio typing or equivalent experience
• OCR level 3 word/text processing/audio typing

Experience

• Administration/office experience supporting senior management functions i.e. diary management, electronic filing systems, meeting preparation, minute taking, collating and presenting information etc.
• Medical secretary experience supporting a medical or surgical specialty service
• Administration/office experience supporting senior management functions within the public sector.
• Experience within trauma & orthopaedic speciality
• Knowledge of medical terminology

Knowledge

• Competent in Microsoft Office Software or equivalent administrative programs.
• Working knowledge of Microsoft Outlook
• Knowledge of Information Governance
• Knowledge of hospital systems (such as SystmOne/CERNER)

Skills

• Ability to work autonomously and proactively
• Good interpersonal and communication skills
• Good organisational skills
• Able to prioritise work effectively and deal with non-routine tasks under pressure
• Knowledge of Big Hand
• Shorthand

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.