Management assistant UK Office

Robeco; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A financial services company in Greater London is seeking an experienced Management Assistant to provide executive support, manage corporate administration, and ensure office management. The ideal candidate has at least 5 years of relevant experience and strong organizational and communication skills. This full-time role involves liaising with senior stakeholders and ensuring operational efficiency across the UK office. The company offers a dynamic work environment and emphasizes confidentiality in the application process.

Qualifications

• Minimum 5 years of experience in a similar administrative or management assistant role.
• Experience supporting senior executives with diary management and travel coordination.
• Familiarity with compliance and health & safety protocols.

Responsibilities

• Provide executive support to senior stakeholders including diary management.
• Act as corporate secretary coordinating board materials and tracking actions.
• Support general administration and compliance functions.

Skills

Organizational skills

Communication skills

Discretion

Attention to detail

Problem-solving

Tools

Microsoft Office

QuickBooks

Job description

Position

The Management Assistant sits at the heart of the UK business providing executive and corporate support to the UK team and its operations. This involves providing both proactive and reactive support to internal stakeholders and to external clients and prospects.

Responsibilities

As our Management Assistant you’ll provide essential support in three primary areas: Executive Assistance, Corporate Administration, and Office Management. You’ll deliver exceptional service to internal stakeholders, clients and prospects alike.

Executive Assistance

• Provide executive support to senior stakeholders including diary management, travel/logistics and expense management
• Support heads of business units with scheduling and coordination.

Corporate Administration

• Act as corporate secretary to the RIAM UK Board which will include the coordination and production of board materials, taking meeting minutes, tracking and the follow-up on action items.
• Provide administrative support to facilitate UK operations and link with global colleagues in the following domains: HR, Compliance, Legal, Audit, Risk, Finance, etc. to ensure alignment and delivery on tasks in the corporate calendar.
• Support with general administration on behalf of the UK office including but not limited to liaising with suppliers and service providers and ensuring the smooth day‑to‑day running of the UK business.
• Administrative support of the UK Compliance function.
• Ensure Health & Safety protocols are met through the maintenance of emergency contact systems, owning the Business Continuity Management process and implementing relevant policy updates.

Building & Facilities Management

• Supporting our dedicated Office Manager to ensure the UK office is clean, organised and professionally presented.
• Liaise with landlords and building managers; maintain leases and relevant insurances.
• Oversee office supplies, equipment maintenance and fire safety protocols.

Requirements

• Minimum 5 years of experience in a similar administrative or management assistant role, ideally within asset management or financial services.
• Experience supporting senior executives including diary management, travel coordination and event planning.
• Familiarity with compliance and health & safety protocols particularly in regulated environments.
• Experience with finance administration including invoice processing, expense reporting and budget tracking.

Competences

• Exceptional organisational skills able to manage multiple priorities, schedules and stakeholders with precision and calm.
• Strong communication abilities both written and verbal with the tact and professionalism to liaise across all levels of the organisation and with external partners.
• Discretion and confidentiality trusted to handle sensitive information and support senior leadership.
• Problem‑solving mindset, resourceful and solution‑oriented with the ability to anticipate needs and resolve issues independently.
• Attention to detail, meticulous in managing documentation, compliance records and financial processes.
• Team player, collaborative, approachable and willing to support colleagues across departments.
• Flexibility, able to manage diverse responsibilities in a fast‑paced environment.
• Proactive, service‑oriented mindset.

Position & Requirements

All applications will be treated with the utmost confidentiality. An assessment and integrity test may be used in the selection procedure.

Robeco Recruiting Team

Key Skills

Typing, Microsoft Office, Data Entry, Customer Service, Computer Skills, Microsoft Outlook, QuickBooks, Office Experience, 10 Key Calculator, Front Desk, Filing, Administrative Experience

Employment Type: Full-Time

Experience: years

Vacancy: 1