Legal Secretary

Castle Group Ventures, LLC; Guildford; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading law firm in the UK is seeking a Legal Secretary to provide vital support to their Finance & Restructuring team for a maternity cover of 15 months. The role requires strong IT proficiency, experience in legal secretarial work, and the ability to efficiently manage various administrative tasks. Ideal candidates will have previous experience in a professional services environment and possess a fast and accurate typing speed. This position is hybrid in nature.

Qualifications

• Proven experience of working as a Legal Secretary or PA in a professional services environment.
• Ability to quickly pick up new software.

Responsibilities

• Lead, manage and support the billing process using a practice management system.
• Prepare client engagement letters and manage email correspondence.
• Arrange internal and external meetings and manage diary.

Skills

Strong IT proficiency

Fast and accurate typing speed (at least 50wpm)

Experience with Microsoft Word, Outlook & Excel

Tools

Practice management system

Client relationship software

Job description

Hybrid role

Our client is recognised as one of the UKs leading law firms and, due to growth, they are currently recruiting for a Legal Secretary to cover a maternity leave for 15 months.

The Legal Secretary will provide a vital service supporting the lawyers in their Finance & Restructuring & Insolvency team. This isstand-alone role, supporting a team of 3 Partners and 8 legal professionals with a broad range of secretarial, administrative and legal-process tasks. Strong IT proficiency is required as involvement with the billing process and other key IT systems is an integral part of the role.

Responsibilities: -

Lead, manage and/or support the billing process/cycle using a practice management system, including raising and processing invoices

Using the New Business Introduction system to carry out conflict searches and to open new matters

Using a client relationship software to record business development and marketing activity

Assist in answering telephone calls promptly at all times

Act as a point of contact for clients in lawyers absence, as required

Preparing client engagement letters and dealing with signature of such letters

Provide a comprehensive and timely word processing service for the creation and amendment of documents using Word, Excel and PowerPoint

Proof-reading legal documents

Manage emails and carry out management of e-post and correspondence

File management

Diary management

Arrange internal and external meetings, liaising with reception as required

Organise and support all travel arrangements

The ideal candidate will have proven experience of working as a Legal Secretary or PA in a professional services environment along with strong IT skills including Word, Outlook & Excel. You will have a fast and accurate typing speed of at least 50wpm and the ability to quickly pick up new software.

Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.

LNKD1_UKTJ