Legal Department Assistant

University Hospitals Coventry and Warwickshire (UHCW) NHS Trust; Coventry; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading NHS trust in Coventry is seeking a Legal Administrative Assistant to provide full support to the Legal Services Department. Responsibilities include managing case documentation, typing legal documents, and facilitating communication with external stakeholders. The ideal candidate should have strong literacy and organizational skills, along with the ability to work under deadlines. Join a passionate team at a prestigious organization that prioritizes patient care and employee development.

Benefits

Learning and development opportunities

Supportive work environment

Opportunity to be part of a leading healthcare trust

Qualifications

• Full legal secretarial and administrative support to the Legal Services Department.
• Management of documents in accordance with GDPR and information governance policies.
• Ability to work on own initiative to support the Legal Department's workload.

Responsibilities

• Set up new cases, manage the post and all documents associated with claims.
• Type correspondence and act as the first point of contact for the Legal Department.
• Assist in the investigation of claims by liaising with Trust staff and external organizations.

Skills

Good literacy skills

Ability to communicate well

Organizational skills

Management of databases and spreadsheets

Ability to meet strict deadlines

Tools

One Drive

Job description

Overview

To assist in all aspects of the Legal Services Department’s work.

Responsibilities

• The post holder is responsible for the setting up of new cases, electronically and manually; managing the post and all other documents associated with the work of the department in accordance with the Legal Department procedures for handling of claims and documents.
• Typing correspondence, statements and other legal documents; acting as the first point of contact for the Legal Department, filtering and dealing with the complexity of enquiries in a professional, sensitive and timely manner ensuring that all queries are tracked through to conclusion.
• To assist in investigation of claims by liaising with UHCW staff and others, as appropriate. This will require communicating well in writing and verbally with Trust staff and external organisations to include external Solicitors, NHSR.
• To ensure neat and organised processes and systems for the administration of the Legal Department’s work.
• To manage own workload and prioritise as necessary in order to meet deadlines.

Please be advised sponsorship is not eligible for this post.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Requirements / Qualifications

• Full legal secretarial and administrative support to the Legal Services Department.
• Setting up new cases, electronically and manually; management of the post and all documents associated with claims in accordance with Legal Department procedures for handling of claims and documents.
• Good literacy skills with the ability to communicate well in writing and verbally with all staff groups in the Trust as well as all external stakeholders.
• Management of documents in strict accordance with the General Data Protection Regulations (GDPR) and the Trust’s information governance policies.
• Management of databases, spreadsheets and online platforms such as One Drive; extract key information from databases; payment of invoices; and other administrative tasks as needed.
• Ability to ensure work is completed within strict deadlines and to work on own initiative to support the Legal Department’s workload.

Other information

Please be advised that the interviews for this post will take place week commencing 13/10/2025.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

For further details / informal visits contact: Name: Julie Midgley
Job title: Head of Legal
Email address: [e-mail]
Telephone number: 02476968962