Legal Administrator

Essential Employment; Exeter; Hybrid; GBP 80,000 - 100,000; Part time

Job summary

A staffing agency is seeking a part-time Legal Administrator in Exeter. The role involves providing comprehensive administrative support to the Joint Legal Services Department, managing diaries, and ensuring effective communication with stakeholders. Key responsibilities include handling inquiries, preparing legal documentation, and maintaining files in compliance with GDPR. Excellent customer service and organizational skills are essential for this position, which operates on a temporary contract basis.

Qualifications

• Experience in providing administrative support, preferably in a legal context.
• Ability to manage diaries and coordinate responsibilities effectively.
• Skills in customer service, especially in handling challenging interactions.

Responsibilities

• Provide comprehensive administrative support to the Joint Legal Services Department.
• Liaise with various stakeholders and manage inquiries.
• Maintain legal files and ensure compliance with GDPR requirements.
• Assist in preparing documentation for court hearings.

Skills

Diary management

Customer focused communication

Legal documentation typing

IT problem solving

Job description

Legal Administrator (Hybrid) needed in Exeter, £13.33ph

Monday & Wednesday

The principal responsibility of the Legal Administrator is to provide a comprehensive administrative service to the Joint Legal Services Department. This support may cover, in varying proportions, all or some of the key responsibilities set out below or all of the following activities, along with other administrative support tasks in keeping with the grade of the role.

In particular to:

• Provide dedicated support to the Head of Legal Services or Senior Legal Advisors in the form of diary management ensuring work is co-ordinated and prioritised, and other administrative activity.
• Provide a high quality customer focussed approach, as the first point of contact for members of the Joint Legal Services Department.
• Liaise with the wider organisation and partner agencies on behalf of members of the Joint Legal Services Department.
• Undertake responsibilities for the Practice Manager in their absence with limited or no supervision, such as reviewing and allocating new work received into the department which requires specialist knowledge of the team and work types.
• To collate, and where appropriate interrogate databases, the legal services case management system Iken and other data sources, in order to put together responses to Freedom of Information requests under the supervision of the Legal Practice Manager.
• Take responsibilities for a portfolio of administrative work or specific key tasks working with limited supervision.
• Provide administrative support to a range of meetings and/or events as required on a regular or ad hoc basis. This includes, but not limited to, booking venues, and accommodation, sending out meeting requests, taking notes, recording and sending out actions, and following up actions to officers, staff and external partners as required to ensure those actions are completed.
• Providing a customer focussed response to telephone and face to face enquiries that may involve some specialist knowledge and subject matter expertise. This includes regular contact with members of the public who can be difficult and abusive, external agencies and stakeholders.
• To type up legal documentation using digital dictation.
• Undertake general office duties which includes making travel arrangements, raising invoices, making payments to the Courts, photocopying, printing, diary management, stationery and equipment ordering, and managing a range of data contained with spreadsheets for the department.
• To carry out IT problem solving for the wider team in order to deliver comprehensive legal services.
• To open and close legal files in accordance with departmental and policy and procedure. This requires knowledge of GDPR requirements.
• To prepare and put together bundles for a range of Court hearings and proceedings.
• Work as part of a team to deliver departmental projects.

This is apart time role on atemporary contract basis

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV [e-mail] the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

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