Legal Administrative Assistant (UK)

Mullen Coughlin LLC; London; Hybrid; GBP 100,000 - 125,000; Full time

Job summary

A specialized law firm in London is seeking a Legal Administrative Assistant to support attorneys in their data privacy practice. This role involves legal documentation, administrative support, and communication with clients. The firm offers competitive compensation, excellent benefits, and a hybrid work schedule with at least 3 days in the office per week.

Benefits

Private Medical

Life Assurance

Income Protection

Paid Holiday above statutory minimum

Paid Maternity and Paternity Leave

Qualifications

• 4+ years of experience as a practice assistant or legal secretary.
• Ability to display discretion with sensitive information.
• Strict adherence to Firm protocol.

Responsibilities

• Support the delivery of legal services by providing administrative assistance.
• Document and assist attorney in managing case work deadlines.
• Coordinate travel arrangements for attorneys.

Skills

Legal terminology knowledge

Strong computer proficiency in MS Office

Excellent communication skills

Superior organizational skills

Time management skills

Job description

As Mullen Coughlin continues to grow, we are always looking to connect with qualified, motivated professionals. Please review our current openings for the next step in a challenging and rewarding career. The Firm’s needs are updated often so if you don’t see the perfect fit, please submit your resume and cover letter to [e-mail] . Thank you for your interest in Mullen Coughlin and we look forward to hearing from you.

Position: Legal Administrative Assistant (UK)

Location: London, United Kingdom

Job Id:196

# of Openings:1

Mullen Coughlin is a highly successful, fast growing niche law firm headquartered in the United States. The Firm is focused exclusively on counseling organizations in the context of data privacy, including incident response, regulatory investigation, single-plaintiff and class action litigation, and compliance. Committed to rapid incident response to incoming client calls, we thrive in a high energy, close-knit, and upbeat culture. The Firm pays very competitively in the market and offers a private medical, income protection, Life Assurance, private pension, generous paid timeoff, paid maternity/paternity benefits beyond the statutory minimums.

Job Description

They will support UK based Partner and Associate Attorneys in our data privacy practice. The Assistant will be required to work collaboratively with the Mullen Coughlin USA as part of a cohesive administrative and intake teams based in the US. This is a full-time position a daily schedule of 9:00am to 6:00pm BST (including a 1-hour lunch break). This is a hybrid position with a requirement to be in the London office a minimum of 3 days per week.

Requirements

• 4+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, legal documents and legal processes.
• Strong computer proficiency in the use of MS Office, document management, and database software.
• Excellent communication skills, written and verbal.
• Superior organizational skills including filing, communication triage, and proactive calendar management.
• Time management skills and ability to work independently as well as with a team
• Ability to display discretion when dealing with sensitive and confidential information.
• Strict adherence to Firm protocol with regard to case management.
• Regular predictable attendance
• Private Medical
• Life Assurance
• Income Protection
• Paid Holiday above the statutory minimum
• Paid Maternity and Paternity Leave

Sample of Responsibilities

• On a day-to-day basis, works under the direction of attorneys to whom the Assistant is assigned.
• Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and time sensitive specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment.
• This position supports multiple attorneys as primary assignments and provides back-up secretarial assistance to other attorneys as assigned.
• Intake new cases, open and close files.
• Document and assist attorney in meeting critical deadline driven management of case work.
• Draft and finalize professional correspondence and meet deadline driven responses to regulatory agencies.
• Independently composes and drafts routine cover letters and documents.
• Proofreads documents and checks for appropriate formatting, spelling and grammar.
• Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required.
• Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintains paper and electronic files in compliance with internal policies.
• Performs routine filing and retrieves files as needed.
• Prepares expense reimbursement and disbursement requests.
• Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports
• Directly communicate with internal and external customers.
• Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• Other tasks as reasonably assigned.

Mullen Coughlin UK is an equal opportunities employer who believes in strength in diversity. Mullen Coughlin UK is not accepting resumes from search firms for this position. Relocation assistance is not provided for this position. Applicant must be authorized to work in the United Kingdom.

Mullen Coughlin is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.