HR SYSTEMS ADMINISTRATOR - FARNBOROUGH

Artemis Recruitment Consultants Ltd; Farnborough; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment consultancy based in Farnborough is seeking an HR Systems Administrator to support HR functions through accurate administration and management of payroll, recruitment, and employee records. The ideal candidate will have experience within a busy department and proficiency in IT systems and Excel, as well as relevant qualifications. This role is pivotal in ensuring smooth HR operations.

Qualifications

• Experience in a busy Department with exposure to multiple IT systems.
• Preferably experience in the Financial Services industry or another professional service environment.

Responsibilities

• Provide accurate administration support to the HR function.
• Input various payroll-related changes and data.
• Update and maintain HR systems with employee information.
• Conduct recruitment-related tasks including CV collation and interview arrangements.

Skills

Knowledge of basic HR policy

Experience with multiple IT systems

Excel proficiency

Education

Maths and English A-C/9-4 (GSCE or equivalent)

Degree

Job description

HR Systems Administrator - Farnborough

Our client is looking for a HR Systems Administrator to provide thorough, accurate and timely administration support to the Human Resources function. Maximising quality and proficiency in the processes, procedures and data requirements to ensure a smooth operation of the HR function.

Key Responsibilities

Payroll

• Input of monthly changes; allowances, deductions, one-off adjustments, new joiners, pension, family leave, bank details, overtime, sickness, leavers, addresses, positions, salaries, tax codes and student loans
• Liaise with Head of HR/Finance/Frontier regarding any queries
• Peer checking of HR and Payroll Administrator’s input

HR System

• Update and maintain SelectHR with new joiner, changes and leaver information
• Run monthly and adhoc reports
• Update processes and system functions to gain further efficiencies

Flexible Benefits and Pension

• Set up new joiners and open initial flex window
• Open windows for employees with qualifying lifestyle events
• Change status of employees to ‘Leaver’ on day of resignation
• Change status of employees leavers to ‘Archive’ after 25th of last working month
• Contribute to the annual flexible benefit window project

Recruitment

• Collate and log CVs
• Arrange Interviews
• Provide agencies with interview feedback
• Prepare offer letters and contracts (plus accompanying documents)
• Process Credit and Criminal checks
• Request references

Maternity/Paternity/Adoption/Shared Parental Leave

• Write to employees to confirm their details when going on a period of family leave
• Write to employees to confirm their details when returning from a period of family leave
• Prepare the appropriate documentation for payroll

Staff changes

• Issue letters and ensure appropriate changes are made through the HR, payroll and flexible benefit system based on information provided by managers and the Head of HR

Absence

• Extract monthly sickness records from SelectHR
• Input sickness into payroll
• Run monthly Bradford factor report and provide results to Head of HR
• Full leaver checklist

HR Inbox and post

• Post to be opened at start of each day and distributed accordingly
• HR inbox to be monitored 2 – 3 times a day and colour coded so actioned appropriately by the HR team

Scanning and filing

• Scanning to be kept up to date
• Files to be moved to SelectHR at least once a week

Business continuity

• Complete monthly process to update NoK details
• To support the Head of HR with annual and adhoc HR projects
• Minute taking at absence, disciplinary and any other required meeting meetings
• Adhoc duties as required by the Head of HR

Requirements

Knowledge: Knowledge of basic HR policy (desirable but not essential)

Experience: Working within a busy Department with exposure to multiple IT systems and Excel (payroll and/or employee benefit experience is desirable). Preferably, but not essentially experience with the Financial Services industry or another professional services environment

Qualifications: Maths and English A-C/9-4 (GSCE or equivalent) & Degree

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