HR Admin

Pertemps Scotland; City of Edinburgh; Hybrid; GBP 24,000 - 29,000; Full time

Job summary

A recruitment agency is seeking an HR Administrator in Edinburgh to provide administrative support across the employee lifecycle. This temporary role offers hybrid working and a salary of up to £29,000. The ideal candidate should have a CIPD qualification or equivalent HR experience, strong organizational skills, and proficiency in Microsoft Office. The right candidate will also need a driving license and their own car.

Qualifications

• CIPD qualification or equivalent HR experience.
• Strong understanding of HR processes.
• Experience in HR or recruitment administration.

Responsibilities

• Provide high-quality administrative support across the employee lifecycle.
• Manage recruitment enquiries and coordinate interviews.
• Maintain accurate employee records in line with data protection.

Skills

Understanding of HR and recruitment administration processes

Proficient in Microsoft Office applications

Excellent written and verbal communication skills

Organizational skills

Attention to detail

Education

CIPD qualification or equivalent HR experience

Tools

HR databases or systems

Iris Cascade or similar HR systems

Job description

Overview

We are working on behalf of our client to recruit an HR Administrator. This role will provide high-quality administrative support across the full employee lifecycle, ensuring efficient processes within the People function and contributing to a positive employee experience. This is a temp role lasting for a minimum of 3 months offering hybrid working with a salary up to £29,000. The right candidate will need a driving license and their own car.

Key Responsibilities

• Recruitment and Onboarding
  • Support hiring managers in preparing vacancy requests and recruitment timelines.
  • Draft and post job adverts across internal and external platforms.
  • Manage recruitment enquiries and ensure candidates receive timely communication.
  • Coordinate interviews, prepare interview packs, and assist with selection activities.
  • Oversee pre-employment checks, including references, right-to-work verification, and disclosure processes.
  • Issue contracts of employment, conditional offers, and related documentation.
• Payroll and Employment Administration
  • Input and update monthly payroll changes including starters, leavers, and contractual amendments.
  • Ensure payroll deadlines are met with accurate information.
  • Prepare and issue letters for matters such as sickness absence, maternity leave, and contract changes.
• HR Data and Systems
  • Maintain accurate employee records in line with data protection and retention requirements.
  • Act as the first point of contact for HR system queries and ensure issues are resolved promptly.
  • Provide management information and reports as required.
• General HR Support
  • Be the first point of contact for day-to-day HR queries, ensuring professional and timely responses.
  • Carry out general HR administration including maintaining spreadsheets, drafting correspondence, and filing.
  • Support processes such as occupational health referrals, absence management, and job evaluations.
  • Contribute to the development of internal HR processes, policies, and ways of working.
  • Work collaboratively with colleagues and volunteers, recognising their contribution to the organisation.

Qualifications and Training

CIPD qualification (or working towards) or equivalent HR experience.

Skills and Knowledge

• Strong understanding of HR and recruitment administration processes.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, SharePoint).
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to prioritise and manage a busy workload.
• High attention to detail and accuracy.

Experience

• Previous experience in HR or recruitment administration.
• Experience of working with HR databases or systems.
• (Desirable) Experience with HR systems such as Iris Cascade or similar.

Does this sound like an opportunity for you? Then why not apply.