Health Records Manager

Oxford Health NHS Foundation Trust; Oxford; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A leading healthcare provider in Oxford is seeking a proactive Health Records Manager to oversee the Health Records Office. The role involves ensuring compliance with the Data Protection Act 2018, providing legal guidance, and managing staff training. Ideal candidates will possess strong leadership and communication skills, along with experience in health records management. This position offers competitive benefits, including 27 days annual leave, career progression, and flexible working arrangements.

Benefits

27 days annual leave, plus bank holidays

NHS Discount

Competitive pension scheme

Access to learning and development

Cycle to work scheme

Qualifications

• Proven experience in managing health records operations.
• Strong understanding of the Data Protection Act 2018 and UK GDPR.
• Ability to develop and deliver training programs.

Responsibilities

• Oversee operational management of the Health Records Office.
• Provide expert legal guidance on regulatory compliance.
• Identify risks in record-keeping systems and processes.

Skills

Data protection legislation compliance

Leadership skills

Communication skills

Interpersonal skills

Risk management

Education

Relevant degree or equivalent experience

Job description

Are you highly organised and passionate about data protection, information rights, and delivering a high-quality health records service?

We are seeking a proactive and knowledgeable Health Records Manager to lead our Health Records Office. Candidates with prior experience of applying data protection legislation to their work and those possessing transferable skills suitable for leading a Health Records team are encouraged to apply.

As a Health Records Manager, you will assume responsibility for the operational management of the Health Records Office, providing expert legal advice to patients, staff, and key stakeholders. You will ensure robust compliance with the Data Protection Act 2018, UK GDPR, and other relevant legislation, while developing and maintaining a service that upholds patients’ information rights and meets statutory deadlines.

The successful candidate will have excellent interpersonal, communication, and presentation skills and be able to demonstrate a strong interest in understanding legislation relating to health records. A proven history of proactive participation in self‑development and continued learning will be advantageous.

This role is predominantly office‑based, with occasional opportunities for remote work and travel to Oxford Health sites.

Interviews will take place in person on the 20th January, as part of the interview you will be asked to present a presentation.

Core Responsibilities: Leadership & Service Delivery

• You will oversee the operational management of the entire Health Records Office, ensuring smooth, efficient, and compliant service delivery day‑to‑day.
• You will manage and proactively develop the Health Records service, consistently ensuring that we not only meet but exceed all statutory deadlines and requirements.

Specialist Expertise: Compliance & Guidance

• You will be our dedicated, highly specialist legal advisor. We rely on you to provide critical, expert guidance to patients, staff, managers, and key stakeholders on all matters of regulatory compliance.
• You will ensure absolute adherence to crucial legislation, including the Data Protection Act 2018, UK GDPR Regulations 2020 and all relevant national audit requirements.

Driving Integrity: Risk Management & Training

• You are responsible for championing the information rights of our patients, embedding practices that ensure these rights are always appropriately respected.
• You will proactively identify risks and vulnerabilities in our record‑keeping systems and processes.
• You will design and deliver essential training programmes to address knowledge gaps, elevating the skill and compliance level of staff across the organisation.

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application. Please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

We offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust‑wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

For further details/informal visits contact: Name: Laura Hamilton, Job title: Information Governance Manager, Email address: [e-mail], Telephone number: 07717 301808

At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.

Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.