Group Office Administrator

Axon Moore; Haighton; On-site; GBP 19,000 - 33,000; Part time

Job summary

A leading administrative firm is seeking a Group Office Administrator for a maternity cover position in Preston. This part-time role involves coordinating board meetings, managing travel, and providing essential support to the senior leadership team. Candidates should have strong IT skills, particularly with Microsoft Office, and exceptional organizational abilities. The position offers a salary of £19,696 for 22.5 hours per week, along with benefits including holiday entitlement and a pension scheme.

Benefits

KPI bonus scheme

28 days holiday (pro rata)

Company Pension Scheme

Life Assurance Cover

Cycle to Work Scheme

Qualifications

• At least 2 years of experience in a similar administrative role.
• Ability to manage confidential information with discretion.
• Experience with board-level activities is desirable.

Responsibilities

• Coordinate agendas, minutes, and reports for Board meetings.
• Manage travel arrangements for the Group CEO and senior managers.
• Produce Board packs and collate AGM documentation.
• Manage CEO credit card statements and customer agreements.
• Provide administrative support on specific projects.
• Oversee office supplies and liaise with service providers.

Skills

Proven experience in minuting meetings

Strong IT skills (Microsoft Office)

Exceptional organisational skills

Clear and professional communication skills

Proactive and positive attitude

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Overview

Group Office Administrator - Preston - Maternity Cover - Part time (11/12 months)

Department: Administration
Salary: £19,696 (FTE £32,800 per annum)
Reports to: Group HR Director
Location: Preston (PR2)
Hours: Monday - Friday, 9:00am to 1:30pm (22.5 hours per week) – negotiable for the right candidate
Note: Once a month, you may be required to stay slightly later for Board meetings; this time will be given back.

Axon Moore is looking for a highly organised and proactive Group Office Administrator to support the Group CEO, HR Director, and senior leadership team. This role is varied, coordinating board meetings, handling key administrative duties, and ensuring the smooth running of day-to-day business functions.

If you thrive in a dynamic environment, can balance multiple priorities, and have exceptional attention to detail, this role offers the opportunity to make a real impact within our organisation.

Responsibilities

• Executive Support – Coordinate and prepare agendas, minutes, reports, and presentations for Board and AGM meetings.
• Travel & Scheduling – Manage travel arrangements for the Group CEO and senior managers; oversee diary priorities when required.
• Board Administration – Produce and distribute Board packs, collate AGM documentation, and provide general administrative support.
• Financial & Compliance – Manage CEO credit card statements and process customer Key Holder Agreements, ensuring accurate logging and approvals.
• Project Support – Provide administration support to the Group HR Director and Group QHSE Manager on specific initiatives.
• Office Management – Oversee stationery supplies, liaise with external service providers, and assist with ad-hoc cover and training when required.
• Health & Safety – Actively promote a safe working environment, report hazards, and follow company safety procedures.

What our client are looking for

Essential Skills & Experience

• Proven experience in minuting meetings and handling confidential information with discretion.
• Strong IT skills, particularly Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organisational skills with the ability to multi-task, prioritise, and work under pressure.
• Clear and professional written and verbal communication skills.
• A proactive, flexible, and positive "can-do" attitude.

Desirable

• Previous experience supporting senior executives or board-level activities.

Core Competencies

• Decision Making – Confident in handling tasks independently and escalating appropriately.
• Flexibility & Change Management – Adapts quickly to shifting priorities.
• Results Focused – Delivers high-quality work within deadlines.
• Collaboration – Works effectively across teams and departments.
• Ownership – Takes accountability and initiative.
• Communication & Customer Service – Builds strong professional relationships internally and externally.

Salary & Benefits

• Basic Salary: £19,695.84 (pro rata amount for 22.5 hours per week, FTE £32,800)
• KPI bonus scheme
• 28 days holiday inclusive of bank holidays (pro rata)
• Company Pension Scheme
• Life Assurance Cover
• Company Sick Pay
• Employee Discount Scheme
• Cycle to Work Scheme
• Employee Assistance Programme

To apply: Send your up to date CV to (email address removed) or call on (phone number removed) for more information