Grants and Admin Officer

PROSPECTUS; London; On-site; GBP 80,000 - 100,000; Part time

Job summary

A charitable foundation based in Chelsea is seeking a Part-time Grants & Admin Officer to provide administrative support. The ideal candidate will have a strong background in office administration, excellent coordination skills, and a passion for charitable work. Responsibilities include managing grants, coordinating financial processes, and supporting the CEO with meetings. This is an opportunity to contribute to making a positive change in the arts, education, and health sectors in the UK.

Qualifications

• Substantial experience in office administration.
• Excellent communication skills, both verbal and written.
• Ability to organise and facilitate high level meetings.

Responsibilities

• Provide administrative and coordination support to the foundation.
• Coordinate financial processes and grants administration.
• Manage relationships with contractors and respond to enquiries.

Skills

Office based administration experience

Coordination skills

Stakeholder engagement

Customer service

Process management

Strong IT skills

Detail-oriented

Tools

MS Office

Job description

Overview

Prospectus is delighted to be working with our client to recruit a Part-time Grants & Admin Officer to join its small but busy team based in lovely offices in Chelsea.

The foundation supports UK charities working in the arts, education, social welfare and health.

The Role

This role will work closely with the Director and the Schools Programme Manager to provide broad and comprehensive administrative and coordination support to the overall running of this established and highly regarded family foundation. This will include ensuring existing systems and processes are adhered to and updated where necessary, grantees are dealt with promptly, cordially and professionally and the running of the office is efficient and smooth.

The role will be responsible for coordinating financial processes, grants administration, office and facilities coordination and executive support to the CEO in addition to arranging high level trustee meetings and wider administrative tasks as they arise. This role will also manage key relationships with contractors who offer external support such as Finance and Website development, in addition to responding to enquiries from existing and potential grantees, advising on process, eligibility criteria and application cycles.

The Person

The successful candidate will have substantial office based, administration experience with broad and wide-ranging coordination skills, spanning office systems, stakeholder engagement, customer service, process management and facilities support.

This experience would ideally have been gained in the charity, education or arts-based sectors to compliment the work of the foundation, but similarly, could have been gained from the corporate or statutory sectors where thorough and highly organised processes and procedures have been crucial to success. Helpful, warm and friendly, but firm, fair and confident, this person will have an excellent eye for detail, will be a great communicator, both verbally and in writing and will have a solutions driven approach.

Approachable by nature, this person will also be highly numerate, organised and efficient with strong IT skills and the ability to navigate databases and all standard MS Office packages to a competent level. This person will have experience of organising and facilitating high level meetings (for example trustees or senior leadership team) and capable of preparing papers and following up actions to ensure objectives are met and ambitions are achieved. Close, collaborative working is essential to success at foundation so this person will be a real team player, happy to roll their sleeves up and help out wherever necessary.

This person will be naturally interested in the charitable work of the organisation and will see this role as an opportunity to play an important part of the effort to improve people’s lives and to create positive change in arts, education, social welfare and health in the UK.