Freelance Events and Research Support

Sustain; City Of London; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

An environmental organization in London is seeking a freelancer to provide event coordination, administrative, and research support from October to December 2025. The role involves organizing events, attending meetings, and undertaking research tasks. Candidates should have excellent organizational skills and experience in event management. This position offers flexible working with an average of 2 days per week, requiring some in-person attendance at events and meetings.

Qualifications

• Experience with project management and support.
• Ability to manage competing priorities effectively.
• Availability to start in October and attend events.

Responsibilities

• Manage event invitations and logistics.
• Organize team and stakeholder meetings.
• Conduct desk-based research and draft case studies.

Skills

Excellent organisational skills

Proven experience organising events

Confident using Eventbrite and Excel

Good research and desk-based analysis skills

Ability to coordinate and support meetings

Tools

Eventbrite

Excel

Miro

Job description

Location London (hybrid) with a requirement to attend weekly meetings out Sustain office in Bethnal Green and other onsite meetings and visits.

Contract type Freelance

Day rate £204 per day (inclusive of VAT)

Reporting to Bridging the Gap Manager

Duration October – December 2025

Time commitment Approx. 2 days/week (flexible across the period) up to a total of 30 days

Closing date 9am, Thursday 9 October 2025

About the role

Sustain’s Bridging the Gap team is seeking a freelancer to provide event coordination, administrative, and research support from October to December 2025.

We are looking for up to 30 days of freelance support to assist with the planning and delivery of upcoming events, including a Parliamentary event, and to contribute to related research and administrative tasks.

The role offers flexibility but will average around 2- 2.5 days per week, spread across the period. Some in-person work in our London office and onsite attendance at events will be required.

About Sustain

Sustain is a powerful alliance bringing together around 100 organisations nationally – and hundreds more at local and regional level. We believe everyone should have access to healthy and sustainably produced food that protects people, animals and planet. Working together, we run highly effective and creative campaigns, advocacy, networks and demonstration projects, aiming to catalyse permanent changes in farming and food policy and practice, and to help equip more people and communities with skills as change-makers.

About Bridging the Gap

Bridging the Gap, a Sustain-hosted project, has spent the last three years exploring how to change this by making more organic and agroecological fruit, vegetables, and legumes accessible to low-income communities, by running nine pilots across the UK. Findings from the pilots will be published along with recommendations for next steps at an event on 25 November in Westminster.

Key tasks

Event Support (Parliamentary and other events)

• Manage event invitations, attendee lists and registrations (via Eventbrite)
• Coordinate communications with attendees and speakers
• Book venues and catering; manage on-the-day logistics including briefings for staff and presenters
• Create event materials (e.g. seating plans, awards certificates, task lists)
• Plan and develop materials for table discussions and facilitator briefings
• Write social media and communications content
• Design and distribute post-event evaluation surveys

Meeting Coordination

• Organise team and stakeholder meetings
• Manage calendars, circulate agendas and take minutes

Research Support (mainly qualitative)

• Undertake desk-based research (e.g. local food data)
• Assist with updates to international policy reviews
• Support focus groups, interviews, and stakeholder meetings
• Draft case studies and summarise findings

Required skills and experience

We are looking for someone who can demonstrate the following:

• Excellent organisational skills with experience of project management and/or support
• Proven experience organising events and managing logistics
• Confident using Eventbrite, Excel, and collaborative tools e.g. Miro
• Experience working with speakers, facilitators, and partners
• Ability to coordinate and support meetings effectively
• Good research and desk-based analysis skills
• Ability to work independently and manage competing priorities
• Experience of gathering and analysing evaluation feedback with a focus on events
• Availability to start work in October and be available on the date of the event.
• One-to-one semi-structed interviews
• Planning agendas and engaging activities and content for events and meetings
• Experience of policy work or parliamentary events

Location & working arrangements

The role will require weekly in-person meetings in our London office, as well as attendance at on-site events and activities. You will be able to work from the office or remotely for the remainder of your time.

How to apply

To express your interest, please send:

• Your up to date CV
• A covering letter (max 2 page) outlining your relevant experience and availability
• Your availability for interview (w/c 13 October – likely Monday 13 or Tuesday 14 October) and to start the role.
• Two references (these will only be contacted upon appointment)

Deadline to apply:9am, Thursday 9 October 2025

Interviews: Likely to take place Monday 13 October or Tuesday 14 October 2025. Please indicate availability for these dates.

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Sustain
The Green House
244-254 Cambridge Heath Road
London E2 9DA

Sustain advocates food and agriculture policies and practices that enhance the health and welfare of people and animals, improve the working and living environment, promote equity and enrich society and culture.