Fleet Administrator

Career Choices Dewis Gyrfa Ltd; Sefton; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency in Sefton is looking for a detail-oriented Fleet Administrator. This role involves ensuring driver and vehicle compliance across the UK and internationally. Responsibilities include monitoring compliance statuses, verifying documents, and communicating with drivers. Candidates should possess strong attention to detail and previous administrative experience. Proficiency in Microsoft Office is required. This position offers a temporary contract with hours from Monday to Friday in the office.

Qualifications

• Strong attention to detail and organisational skills.
• Excellent written and verbal communication skills.
• Comfortable working with compliance systems and databases.
• Ability to handle sensitive information confidentially.
• Previous administrative experience is essential.

Responsibilities

• Monitor drivers' compliance status across various regions.
• Identify and address compliance issues proactively.
• Communicate with drivers to resolve compliance issues.
• Verify authenticity of submitted documents.
• Manage processing and filing of compliance documents.

Skills

Attention to detail

Organisational skills

Communication skills

Proficient in Microsoft Office

Job description

• Chippenham Chippenham, Wiltshire £12.50 per hour Ongoing temporary contract (expected minimum 3 months, with potential for extension) Monday to Friday, 5 days in the office We are seeking a detail-oriented and organised Fleet Administrator to join our team in Chippenham.

This role focuses on ensuring driver and vehicle compliance across the UK and international regions, supporting a smooth and compliant fleet operation.

Key Responsibilities

Monitor drivers’ compliance status across multiple regions, including the UK, Northern Ireland, and other countries.

Proactively identify and address compliance issues using internal systems (e.g., licence expirations, MOT status, DVLA checks, medical certifications, insurance coverage, and region-specific requirements).

Communicate professionally with drivers via email or phone to resolve issues, providing clear guidance on corrective actions (such as renewing licences, updating insurance, or completing required training/e-learning).

Verify the authenticity and accuracy of submitted documents, including driving licences, medical certificates, MOT certificates, and insurance documents.

Manage the collection, processing, and filing of documents (both electronic and manual, in line with regional regulations).

Collaborate with team members to manage departmental workload, respond to assigned tasks, and share knowledge of processes and solutions.

Undertake any other duties or special projects as required.

Requirements

Strong attention to detail and organisational skills.

Excellent communication skills (written and verbal) for professional interactions with drivers and colleagues.

Comfortable working with compliance systems and databases (training provided on specific tools).

Ability to handle sensitive information confidentially and verify document authenticity.

Previous administrative experience is essential; experience in fleet, compliance, or transport administration is advantageous but not required.

Proficient in Microsoft Office (Outlook, Excel, Word).

For more information on this role, please contact Andrew Haddon on 01453 796617 or send a copy of your CV to Andrew.haddonomegaresource.co.uk For details of other opportunities available within your chosen field please visit our website www.omegaresource.co.uk Omega is an employment agency specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors.

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