Finance and Administrative Assistant

The Scout Association; Belfast; On-site; GBP 40,000 - 60,000; Full time

Job summary

A community-focused organization in Belfast seeks a Finance and Administrative Officer to handle comprehensive financial duties, including income recording, bank reconciliation, and administrative support. The ideal candidate should have a minimum of 1-year experience in finance roles and possess strong skills in accounting software, especially Sage. This role requires GCSEs including English and Maths, alongside a confident and team-oriented approach.

Qualifications

• Minimum of 1 year of experience working in an office environment in a Finance and Admin role.
• Driving licence and access to a car for business activities.
• Confident working both independently and as part of a team.

Responsibilities

• Recording all income and expenditure for Scouts NI and Crawfordsburn Activity Centre.
• Processing e-commerce orders received through the scoutsni.org website.
• Reconciling bank accounts monthly.

Skills

Accounting Software

Microsoft Excel

Communication

Teamwork

Online Banking

Social Media Familiarity

Website Maintenance

Education

5 GCSEs A-C including English Language and Maths

Tools

Sage Accounting System

Jotform

Mailchimp

Job description

To provide general finance and administrative services at the Northern Ireland Scout Office and Crawfordsburn Activity Centre.

Responsibilities

• Recording all income and expenditure for Scouts NI and Crawfordsburn Activity Centre in Excel and Sage accounting system.
• Ensure invoices and expense claims are appropriately authorised, paid within agreed time limits and entered into Excel and Sage accountingsystem.
• Processing e-commerce orders received through the scoutsni.org website.
• Recording all income and expenditure for Scouts NI events and producing reports, as required.
• Reconcile bank accounts monthly.
• Reconcile Standing Orders and Direct Debits against bank statements.
• Assist with producing monthly income and expenditure spreadsheets.
• Assist the Chief Executive with the gathering of information required to complete the year end accounts and assisting with the preparation of accounts for review by external auditor.
• Assist the Chief Executive with providing advice and reports to the Scouts NI Board of Trustees and Sub-Committees.
• Providing support to volunteers on The Scout Association’s Membership System.Dealing with sending and receiving post and deliveries.
• Recording, filing and retrieval of information and documentation.Providing a broad range of administrative support, as required.
• Reconcile Stripe and Sumup (Credit/Debit card) income and expenditure against the income record and bank statements.
• Reconcile Scouts NI Credit Card payments.
• Assist with the mapping of grant expenditure.
• Answering email and telephone enquiries.
• Perform such other reconciliations as requested by the Administration Manager and Chief Executive.

Skills and Qualifications

• 5 GCSEs A-C including English Language and Maths.
• Experience using Accounting Software and using online banking.
• Confident working both independently and as part of a team.
• Driving licence and access to a car for business activities.
• Competency in Microsoft Office packages, in particular Excel.
• Minimum of 1 year of experience working in an office environment in a Finance and Admin role.
• Experience using Jotform and Mailchimp (or similar).
• Experience using social media platforms and website maintenance.