Finance Administrator

Smiley & Co, Ltd.; Marlow; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A dynamic start-up private equity firm in Marlow is seeking a Finance Administrator to ensure smooth financial operations and support various clients within the recruitment sector. The role includes managing financial records, assisting with payroll, and ensuring compliance with regulations. The ideal candidate has administrative experience, a good knowledge of Excel, and attention to detail. Competitive salary and hybrid working model are offered.

Benefits

Competitive salary

Hybrid working model

Opportunities for professional growth

Engaging start-up environment

Modern office facilities

Qualifications

• Administrative experience is preferred but not essential, training will be provided.
• Background in recruitment or familiarity with recruitment practices preferred.
• Exceptional attention to detail and accuracy required.

Responsibilities

• Maintain accurate financial records using Xero.
• Manage accounts payable and receivable.
• Assist in preparing monthly management accounts and year-end accounts.
• Support compliance with HMRC regulations and tax submissions.
• Identify opportunities to streamline financial workflows.

Skills

Administrative experience

Knowledge of financial practices

Competent in Microsoft Excel

Attention to detail

Ability to manage multiple priorities

Tools

Xero

Microsoft Excel

Job description

Location: Marlow

Salary: Competitive

Vacancy Type: Permanent

Our client is a dynamic and innovative start-up private equity and support company headquartered on the outskirts of the vibrant town of Marlow. They specialise in investing in and subsequently providing comprehensive support services to a diverse portfolio of start-up companies and smaller businesses within the recruitment sector looking to scale. They are currently engaged with an exciting range of clients with ambitious Founders, providing consultancy services and financial, operational and administrative support services to their growing ventures. Their mission is to empower these budding enterprises with the tools they need to thrive and succeed in today\'s competitive business landscape. As they continue to expand, they are seeking a dedicated and proactive Finance Administrator to join their growing team.

The Role

Reporting into the COO and working alongside the Group Management Accountant, as the Finance Administrator you will play a crucial role in ensuring the smooth financial operations and efficient financial administrative processes for clients within the portfolio as well as for the Group. You will collaborate closely with the clients and internal teams to deliver exceptional financial administrative support.

Key Responsibilities

Accounts Management:

• Maintain accurate financial records using Xero.
• Manage accounts payable and receivable, ensuring timely processing of invoices.
• Reconcile bank statements and transactions, supplier accounts, and payroll transactions.
• Managing credit control
• Assisting with Cashflow management
• Assisting with payroll for clients and the Group
• Processing expenses for the company founders, and those of the clients

Financial Reporting:

• Assist the Group Management Accountant in preparing monthly management accounts, cash flow reports, and financial forecasts.
• Assist in preparing year-end accounts and liaising with external accountants/auditors.
• Prepare weekly reports for the Founders including AP reports, aged debt summaries and P&L forecasts
• Provide insights and recommendations based on financial performance data.
• Coordinate with the clients and internal stakeholders to ensure accurate financial data and reporting.
• Setting up of Xero accounts for new clients including setting the chart of accounts, creating P&L and Balance sheet layouts and inviting necessary users

Payroll And Contractor Management:

• Working with the Operations department, assist with processing contractor timesheets and ensure accurate payments.

Compliance And Policies:

• Working with the external accounting partner, support the Group Management Accountant in ensuring compliance with HMRC regulations, VAT returns, and tax submissions.
• Verifying bank details with ad hoc suppliers and clients as necessary
• Support implementation and adherence to financial policies and procedures.

Process Improvement:

• Identify opportunities to streamline financial workflows and improve efficiency.
• Collaborate with team members to align financial processes with recruitment practices.

Skills And Qualifications

• Administrative experience and a knowledge of financial practices would be preferred but is not essential as all training will provided within the role
• A background in recruitment or familiarity with recruitment practices, including contractor management, billing, and IR35 compliance would be preferred but not essential.
• Competent in Microsoft Excel (but training in more complex excel requirements such as pivot tables, v-lookups etc will be provided)
• Exceptional attention to detail and accuracy
• Ability to manage multiple priorities and meet tight deadlines.

Benefits

• Competitive salary
• Hybrid working model (work 1 day from home)
• Opportunities for professional growth and development.
• Engaging and dynamic start-up environment.
• Modern and engaging offices based at Marlow International Parkway, with full canteen/restaurant and shower facilities onsite

To Apply: If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.

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