Finance & Admin Assistant

Exposed Solutions; Greater London; Hybrid; GBP 20,000 - 30,000; Part time

Job summary

A reputable agency is seeking a Finance & Admin Assistant in Greater London. This hands-on role involves managing daily financial admin tasks such as credit control and supplier payments. The ideal candidate has experience in accounts, is familiar with tools like Xero and Dext, and demonstrates solid Excel skills. Flexibility to work 24 hours per week is essential, with mandatory on-site presence in Mitcham for at least 2 days a week. The company offers a supportive environment.

Qualifications

• Previous experience in a credit control, accounts assistant, or finance/admin role.
• Good working knowledge of Excel is essential.
• Experience with Xero and/or Dext is an advantage.

Responsibilities

• Manage the accounts inbox, responding to customer and supplier queries promptly.
• Prepare weekly payables and cashflow sheet showing supplier due dates.
• Assist with preparation of monthly management pack for directors.

Skills

Credit control experience

Good knowledge of Excel

Ability to manage accounts

Tools

Xero

Dext

Excel

Job description

Role Overview

As the Finance & Admin Assistant, you’ll be the go-to person for day-to-day financial admin, credit control, and supplier payments. You’ll manage the accounts inbox, process supplier invoices and payments, liaise with internal teams to resolve queries, and help ensure the business’s cashflow runs smoothly. This is a hands-on role in a friendly, fast-moving environment.

Key Responsibilities

Customer Accounts & Credit Control

Manage the accounts inbox, responding to customer and supplier queries promptly.

Send customer statements and follow up on overdue accounts via email or phone.

Reconcile Incoming Customer Payments to Invoices in Xero

Handle queries about invoices, pricing, discounts, or deliveries by liaising with sales / logistics / production.

Raise credit notes in Xero once issues are verified and approved.

Assist bookkeeper with account and journal reconciliations.

Supplier Payments & Admin

Gather supplier invoices from email and upload to Dext, ensuring correct coding and VAT treatment.

Publish invoices from Dext into Xero for payment processing.

Chase suppliers / directors for any missing invoices needed in Xero.

Prepare weekly payables and cashflow sheet showing supplier due dates, expected receipts, and bank balances.

Process supplier payments through the bank, following Managing Director approval.

General Office & Admin Support

Maintain Organised Digital Filing

Provide ad-hoc administrative support to the team when required, including but not limited to stock data entry into the internal stock management system.

Provide support during month end stocktake by checking records, highlighting any items invoiced to us but not yet received, and flagging discrepancies for accounting adjustments.

Assist with preparation of monthly management pack for directors.

Systems You’ll Use

Xero (accounts & customer records)

Dext (supplier invoice processing)

Breww (stock management)

Excel / OneDrive (cashflow, reporting, and shared files)

Outlook (email and communications)

Skills & Experience

Previous experience in a credit control, accounts assistant, or finance / admin role.

Good working knowledge of Excel.

Experience with Xero and / or Dext is an advantage but not essential.

We believe this role would be well managed across 24 hours per week, and can be flexibly spread across 5 days, 10‑3 for example. We would insist on 2 days being on site in Mitcham.

ALL APPLICANTS MUST BE FREE TO WORK IN THE UK.

Exposed Solutions is acting as an employment agency to this client.

Please note that no terminology in this advert is intended to discriminate on any grounds and we confirm that we will gladly accept applications from any person for this role.