Facilities Coordinator - Retail

Handle Recruitment; City Of London; On-site; GBP 20,000 - 25,000; Full time

Job summary

A prominent recruitment agency is looking for a Facilities Assistant to join a premium retail brand in London. This temporary role involves overseeing office operations, managing supplies, and ensuring a tidy workspace. Ideal candidates will have general office experience and a hands-on approach. This position is available for immediate start and emphasizes an inclusive work environment.

Qualifications

• Availability to start immediately
• Previous office or facilities experience
• Comfortable working in a busy office environment

Responsibilities

• Oversee incoming and outgoing post distribution
• Set up the office, restock supplies, and maintain equipment
• Keep meeting rooms prepared and tidy
• Monitor and order stationery and kitchen supplies
• Assist with moving furniture and deliveries
• Carry out weekly fire alarm checks
• Perform small maintenance tasks and liaise with contractors

Skills

General office experience

Organisational skills

Hands-on approach

Job description

Overview

An established premium retail brand is seeking a proactive Facilities Assistant to join their team on a temporary basis. This role supports the wider facilities function to ensure the smooth running of the office environment and building operations. It\'s an excellent opportunity for someone with general office experience who is looking to grow a career within facilities management.

Please note: The role includes some manual handling of deliveries and moving stock between floors.

What you\'ll be doing

• Oversee incoming and outgoing post, ensuring it\'s distributed quickly and accurately.

• Set up the office each morning, including restocking supplies, ensuring equipment is operational, and maintaining communal spaces.

• Keep meeting rooms prepared, tidy, and fully equipped for use.

• Monitor stationery and kitchen consumables, placing orders and keeping spaces organised.

• Arrange servicing or repairs for office equipment as required.

• Support a safe and tidy workspace by clearing walkways and keeping fire exits clear.

• Help with moving furniture, assisting with deliveries, and preparing large mailings.

• Carry out weekly fire alarm checks and support with evacuation procedures.

• Flush water systems weekly and log activity in line with compliance requirements.

• Assist with workstation assessments and basic H&S administration.

• Carry out small maintenance tasks (fixing notice boards, cupboards, minor repairs).

• Liaise with external contractors to arrange building maintenance or repairs.

What we\'re looking for

• Availability to start immediately

• Previous office or facilities experience

• A calm, organised approach and willingness to be hands-on

• Comfortable working in a busy, office-based role five days per week

This is an immediate start position based on-site in London.

Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.