Executive Manager

Madfish; Remote; GBP 100,000 - 125,000; Full time

Job summary

A high-performing IT company is seeking an executive assistant to support their leadership team in a fully remote, long-term B2B collaboration. The role requires excellent organizational and communication skills, the ability to analyze and streamline workflows, and a commitment to team values. Candidates should have experience with digital tools like Notion and Google Suite, as well as strong emotional intelligence and multitasking abilities. This position offers a unique opportunity to work in a dynamic environment while fostering professional growth.

Benefits

Fully remote collaboration

Flexible hours

Regular compensation reviews

Corporate learning sessions

Access to internal training materials

Qualifications

• Intermediate+ level of English (written and spoken).
• Previous experience as executive assistant or in customer support.
• Experience in tech or fast-paced remote teams.

Responsibilities

• Analyze and organize information for clarity.
• Coordinate team operations and workflows.
• Structure workspace to boost productivity.
• Organize online/offline team events.
• Support daily executive communication and follow-ups.
• Handle internal documentation and logistics.
• Respond to or initiate calls as necessary.
• Support task execution based on directions.

Skills

Organizational skills

Communication skills

Multitasking

Critical thinking

Emotional intelligence

Tech-savviness

Proactivity

Tools

Notion

Google Docs

Google Sheets

Google Calendar

Telegram

Job description

We are looking for an executive assistant to support the leadership of a high-performing IT company. If you’re comfortable working in a dynamic environment, have excellent organizational and communication skills, and are looking for a long-term, remote B2B collaboration — we’d love to connect.

Who are we?

We are Out Of The Box Systems: a Ukrainian team of passionate, battle-tested engineers and creators united by one goal—delivering real results with clarity, precision, and autonomy. We champion a flexible, pragmatic approach over rigid, static processes. While our roots and primary team are in Ukraine, we collaborate with top talent from various labor markets. We specialize in demanding fields like AI Engineering, Computer Graphics, and advanced interactive web development, blending performance, security, and innovation into every project. We are deeply invested in the growth of our team members, believing that a person’s ability to learn and their openness to feedback are the true keys to long-term success. We are proud to turn promising interns into strong, long-term specialists. Our team thrives on solving hard problems and doing the heavy lifting so our clients don’t have to.

Workload

• 40 hours per week. Remote work. Hourly pay.

Responsibilities

• Analyze and organize information for clarity and actionability
• Assist in the coordination of team operations and workflows
• Structure workspace and digital tools to boost team productivity
• Help organize online/offline team events and meetings
• Support daily executive communication, follow-ups, and research
• Handle internal documentation, task systems, and call logistics
• Respond to or initiate calls, when needed
• Support task execution based on scripts or dynamic instructions

🛈 Note: You won’t be responsible for every item above — exact responsibilities will be tailored to your strengths and experience.

Required Skills

• Ability to structure information and streamline workflows
• Strong multitasking and prioritization skills
• High emotional intelligence and communicative clarity
• Critical thinking and reliability
• Strong desire to learn and grow intellectually
• Tech-savviness and readiness to master new tools
• Intermediate+ level of English (written and spoken)
• Experience with: Notion, Google Docs, Sheets, Calendar, Telegram, and other digital tools
• Ability to “read between the lines” and act proactively
• Long-term commitment and alignment with our values

Preferred Qualifications

• Previous experience as executive assistant, administrator, or in customer support
• Experience working in tech or fast-paced remote teams

What you get

• Fully remote collaboration with flexible hours
• A demanding yet supportive environment of A-players
• Direct feedback and help with planning your growth
• Freedom from local market limitations — work in the global economy
• Regular compensation reviews
• Ongoing improvement of English skills
• Corporate learning sessions and access to internal training materials
• Long-term collaboration based on a 2-year B2B contract, reflecting our mutual investment in growth and success