Executive Assistant to the CEO

Bain and Gray; Woking; On-site; GBP 80,000 - 100,000; Full time

Job summary

A global leader in the food industry is seeking an Executive Assistant to the CEO in Woking. This pivotal role involves managing complex schedules, coordinating international travel primarily to the USA, and preparing for board meetings. The ideal candidate will have at least 5 years of experience supporting senior executives in international settings and a proactive, energetic attitude. If you thrive in a fast-paced environment and want to play a key role in the company's future success, we invite you to apply.

Qualifications

• At least 5 years supporting senior executives in an international organisation.
• Track record of handling high-stakes tasks confidently.
• Experience in a global, multicultural environment.

Responsibilities

• Manage complex schedules for the CEO.
• Coordinate international travel primarily to the USA.
• Prepare agendas and manage logistics for board meetings.
• Provide personal support to the CEO.

Skills

Dynamic and Forward-Thinking

International Experience

Proactive & Energetic

Complex Diary Management

International Travel Coordination

Board Meeting Coordination

Job description

Executive Assistant to the CEO

Reference: TP7147

Location: Woking, Surrey

Office Days: 5 days in office

An exciting opportunity has arisen for a dynamic and proactive Executive Assistant to support the newly appointed CEO of a global leader within the food industry. With a strong presence in 22 countries, the company is experiencing a period of transformation and growth, making this an incredibly pivotal role.

As the new CEO's Executive Assistant, you will be the right-hand to an energetic, fast-paced leader who is looking for a professional who can match his drive and enthusiasm. This role offers significant exposure to high-level decision-making and involves considerable responsibility, including managing complex schedules, international travel, and key board-level UK and USA meetings.

Key Responsibilities

• Complex Diary Management: Organise and prioritise a demanding schedule for the CEO, including both business and private commitments.
• International Travel Coordination: Arrange frequent travel (primarily to the USA) with attention to detail, logistics, and timing.
• Board Meeting and Event Coordination: Prepare agendas, manage meeting logistics, and coordinate catering, accommodation, and other details for UK and US board meetings.
• Private Support: Provide personal support.

About You

• Dynamic and Forward-Thinking: You are someone who brings fresh perspectives to the table, eager to add value and grow within a high-performance environment.
• International Experience: Ideally, you will have worked in a global, multicultural environment, perhaps having lived or worked abroad.
• Proactive & Energetic: The CEO thrives on energy and pace—so you need to be someone who enjoys working at speed and handling multiple priorities without losing focus.
• Experience: At least 5 years of experience supporting senior executives in an international organisation and a proven track record of handling complex, high-stakes tasks with confidence.
• Location: Must be based in or near Woking, or happy to commute from London.
• Long-Term Vision: The company is willing to wait for the right candidate, understanding that this role requires the right fit both professionally and personally.

This is an incredible opportunity to play a key role in the future success of a world-leading company. If you are looking for a challenging and rewarding role where you can make a significant impact, we would love to hear from you.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy