Executive Assistant & Project Manager

ZipRecruiter; London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A dynamic Motorsports company in South West London seeks a multi-talented individual for a hybrid role combining PA/EA and project management duties. The ideal candidate should have experience supporting executives, managing complex travel logistics, and be comfortable in a flexible work environment. This position offers an exciting opportunity to work with a well-connected industry leader and contribute to various business initiatives.

Qualifications

• Proven track record in executive support and project/business operations.
• Skilled in booking complex international travel.
• Comfortable in a flexible, less-structured professional environment.

Responsibilities

• Provide PA/EA support to the Principal.
• Coordinate complex international travel arrangements.
• Assist with business initiatives and sponsorship development.

Skills

Experienced PA/EA

Complex international travel booking

Strong people skills

Excellent attention to detail

Discretion and trustworthiness

Job description

Overview

A very exciting Motorsports company is looking for an agile, sparky, multi-talented candidate to join them as part PA/EA and part Project Management. Offices in South West London with some hybrid working once settled in. Working with both individual and corporate clients on a global basis. The Principal is a legend in the industry, dynamic, very well connected, passionate about the industry and a positive, vibrant, considerate personality – instantly likeable.

Responsibilities

• PA/EA for the Principal

• Project Management for luxury brand accounts

• Managing new sponsorship & activation business

Executive & Business Support

• Coordinate complex international travel (average 4 trips monthly), including flights, visas, transport, itineraries, accommodation, and meeting schedules.
• Diary management and meeting preparation.
• Assist with coordinating diary/travel for clients/drivers where required.
• Manage the Principal or remind him re. correspondence and follow-ups.
• Update and maintain PowerPoint presentations for drivers.
• Oversee production of presentations and videos relating to clients or other projects.
• Support the Principal on business initiatives, including sponsorship relationships, new business development, and client activations.
• Update company website.

Project Support

• Work with the Head of Client Management on client and driver projects.

Private Support

• Liaise with the Principal’s wife and family members regarding diary and personal matters.
• Coordinate family events, holidays, restaurants, gifts, and birthday reminders.
• Manage personal admin: insurance/claims, health appointments, expenses, and other ad-hoc requirements.

The ideal candidate will be

• Experienced PA/EA with a proven track record, ideally combining executive support with project/business operations.
• Skilled in complex international travel booking to support and potentially manage a new start-up travel business.
• Comfortable in a professional but flexible, less-structured environment. Interested in motorsport (advantage, not essential).
• Energetic, resourceful, a self-starter, and hard-working.
• Personable, with strong people skills, high EQ, and a positive, can-do attitude.
• Extremely organised with excellent attention to detail and common sense.
• Discreet and trustworthy, with the highest level of confidentiality.