Executive Assistant - Personal

Iconic Resourcing; City of Edinburgh; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment agency in Edinburgh is seeking an experienced PA/EA or Senior Administrator to provide vital support in a professional services environment. Responsibilities include diary management, client communication, and various administrative tasks, ensuring smooth operations. The ideal candidate will have strong organisational and communication skills, and experience in a similar role. This is a fantastic opportunity for professional growth in a dynamic team.

Qualifications

• Experience as a PA/EA or Senior Administrator within professional services.
• Ability to work under pressure and meet deadlines.
• Professional presentation and attention to detail.

Responsibilities

• Manage diaries, meetings, and travel arrangements for the team.
• Act as first point of contact for client queries and correspondence.
• Draft, format, and proofread documents and reports.

Skills

Diary management

Strong communication skills

Organisational skills

Proactive approach

Microsoft Office competence

Job description

Are you an experienced PA/EA or Senior Administrator looking for your next opportunity within a busy, high-performing professional services environment? Join a leading Edinburgh-based firm, providing pivotal administrative and diary management support while ensuring smooth day-to-day operations.

The Role

As part of the team, you’ll be the go-to person for diary management, meeting coordination, client communications, and a wide range of administrative tasks. You’ll support both day-to-day operations and special projects, ensuring the team runs efficiently and professionally.

Key Responsibilities

• Manage diaries, meetings, and travel arrangements for the team
• Act as first point of contact for client queries and correspondence
• Draft, format, and proofread documents, reports, and presentations
• Maintain and update internal systems, databases, and filing processes
• Support billing, finance, and project administration where required
• Assist with business development or marketing initiatives
• Take minutes at meetings and provide support during holidays or absences
• Maintain a professional, client-focused service at all times

What We’re Looking For

• Experience as an PA/EA or Senior Administrator ideally within professional services (legal, accountancy, or similar)
• Strong diary management and typing skills
• Ability to work under pressure and meet tight deadlines
• Excellent organisational skills with the ability to multitask and prioritise
• Strong communication skills and confident dealing with colleagues and clients at all levels
• Proactive, flexible, and self-motivated approach to work
• Professional presentation and attention to detail
• Competent in Microsoft Office (Word, Outlook, Excel, PowerPoint); experience with internal systems and databases is a plus

This is an excellent opportunity for someone looking to take a hands-on, varied role in a busy professional services team, with the chance to make a real impact and develop their career.

Toapply for this role, please send your CV or contact Anthony Oliva at Iconic Resourcing for a confidential chat and further details.