Executive Assistant/Office Manager

Agility Resoucing; Preston; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in Preston is seeking an Executive Assistant to offer comprehensive administrative support to the management team. This dynamic role requires a highly organised individual keen to assist with various tasks, including HR matters and office practices. The position offers a competitive holiday package and the provision of necessary tech tools for effective performance.

Benefits

Flexible hours

25 days holiday plus bank holidays

Laptop and company phone provided

Qualifications

• Highly organised individual capable of managing multiple tasks effectively.
• Strong attention to detail with the ability to prioritize tasks efficiently.

Responsibilities

• Provide PA support to MD and Commercial Director, managing emails and correspondence.
• Assist with recruitment processes and maintain health & safety records.
• Organize team building and charity events within budget.

Skills

Organisational skills

Attention to detail

Prioritisation

Job description

I am delighted to be working with one of Agility's longest-standing clients who due to increased growth are now looking for an Executive Assistant to join them in their busy office based in Preston.

The position would suit a highly organised individual who is happy with a flexible approach and pick up whatever needs to be done. You will have an administrative assistant to support you.

Duties & Responsibilities

• Provide confidential administrative and PA support to the MD and Commercial Director, and assistance to the Construction Director
• Email management - provide proactive support to manage the directors' email accounts by highlighting priorities and acting or responding on their behalf were appropriate, whilst retaining all important documentation for future reference.
• Provide admin support to the directors and senior managers - prepare and issue tender inquiries, subcontractor orders, and general correspondence,
• Formulate office practices and procedures
• Set up/amend templates, forms, and checklists for use by office and site staff
• HR matters (assist with recruitment/disciplinary/redundancy meetings andprocedures, organise interviews, offer letters, reference requests, contracts,handbooks and inductions, monitor holidays, absence, lateness, and training records,
• Maintain health & safety register to document and monitor subcontractor health & Safety, insurance documentation, and certificates
• Team Building/Charity Event organisation - manage the organisation anddelivery of specific events within agreed budgets
• Management company processes, costs, and packs - preparing management company documentation, forms LPE1s, Deeds of Covenant, etc

The Person

• Highly organised
• Ability to prioritize
• Great attention to detail

The Benefits

• 8-5 pm or 8 -4 pm Monday to Friday4 pm Friday finish
• Holiday: 25 days + bank holidays
• Laptop & Company phone provided

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