Executive Assistant / Office Manager

Biscuit Recruitment; City Of London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A global technology-focused investment firm is seeking an EA/Office Manager for a one-year FTC covering maternity leave. The role requires excellent communication skills and the ability to manage extensive travel and office operations. Ideal candidates will have similar EA experience, a proactive approach, and proficiency in Microsoft Office tools. This position is key to maintaining smooth office functionality and ensuring effective scheduling and event management.

Qualifications

• Experience as an EA/Office Manager.
• Experience with planning extensive travel.
• Ability to demonstrate initiative and be proactive.

Responsibilities

• Manage extensive travel arrangements.
• Oversee diary management for team members.
• Organise team events and socials.
• Greet visitors and assist with meetings.
• Handle general office management tasks.

Skills

First-class communication skills

Ability to plan and organise

Exceptional attention to detail

Proficient in Microsoft Word, Excel, Outlook, PowerPoint

Job description

Our client a global technology-focused investment firm, is looking for a brilliant EA/Office Manager to join the team on a one-year FTC covering maternity. We are looking for a superstar EA who possesses confidence, agility and can act as a strategic thinker and forward plan. You will need to have first class communication skills and will be able to input ideas. As the go-to person you will enjoy being the lynchpin of the office and will be able to juggle multiple tasks at once.

Responsibilities include but are not limited to:

• Management of extensive travel often with last minute changes – organisation of any travel requirements including flights, hotels and tickets
• Diary management – scheduling management for two team members as well as coordinating with peers to schedule from other offices
• Event Management – organisation of any team socials, internal dinners, drinks or networking
• Meeting and greeting visitors
• Meeting planning and/or scheduling, often with overseas clients and contacts at all levels
• Expense reporting
• Assisting with general office management – ordering supplies, opening and distribution of post, stationery ordering and managing any vendors who service the office (cleaners, energy, network, etc.)
• Be the main point of contact on a day to day basis for all admin/office queries

What we are looking for:

• Similar experience working as an EA/Office Manager
• Experience with planning heavy travel
• Calm, upbeat and unflappable
• Ability to demonstrate initiative, flexible and proactive approach
• Ability to plan, prioritise and organise
• Exceptional communication skills, both written and verbal
• Exceptional attention to detail and organisational skills
• Exceptional follow through
• Ability to work independently
• Adhere to discretion sincerely
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint