Executive Assistant (IR & Roadshows)

ISE Partners Limited; City Of London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A global financial services firm is seeking an experienced Executive Assistant to coordinate complex roadshows and manage executive calendars across the Middle East. This role demands at least 8 years of experience supporting senior executives, with strong organizational and interpersonal skills. The ideal candidate will thrive in a fast-paced culture and exhibit a high level of discretion. Join a collaborative environment with a hybrid work model and competitive benefits package.

Benefits

Breakfast and lunch provided

Cycle storage and showers

Competitive benefits package and bonus

Qualifications

• Minimum of 8+ years’ experience as an administrative assistant in financial services.
• Proven experience supporting senior executives in global financial services.
• Deep understanding of cultural nuances in regional roadshow planning.

Responsibilities

• Manage complex calendars across many timezones.
• Lead Middle East roadshow logistics and bookings.
• Prepare briefing materials and investor notes.

Skills

Organizational skills

Interpersonal skills

Problem-solving

Discretion

Tools

Salesforce

MS Office

Job description

Executive Assistant - Middle East Roadshows

We're seeking a travel planner extraordinaire for a rapid-pace EA / Roadshow Coordinator opportunity! You must have strong knowledge of managing complex business travel or roadshows across the GCC region and as a minimum will have at least 8 years of providing strong Executive Assistant support within Financial services

Your thrive in a fast-paced, global environment and demonstrate sound judgement, discretion, initiative, and strong communication skills. This position requires a high level of autonomy and precision, particularly in coordinating complex roadshows and investor meetings across the Middle East.

Responsibilities

• Manage complex, ever-changing calendars across many timezones, with a focuson coordinating investor meetings acrosstheUAE, Saudi Arabia, Qatar and other key GCC territories:
• Take the lead on Middle East roadshow logistics: booking multi-leg travel itineraries, securing accommodation and ground transportation, business dinners and preparing detailed agendas specifically tailored to local customs and preferences.
• Serve as the trusted communication hub for executives, often representing the firm insensitivecommunications with Middle East-based clients.
• Autonomously prepare briefing materials and investor notes for meetings, oftenwith minimal notice.
• Use the CRM (Salesforce) to track investor interactions and meetings, ensuring accurate and timely recording
• Reconcile and submitmulti-currency expense reports, involving coding and compliance requirements.
• Support regional office events and contribute to the broader team culture.

Must haves:

• Minimum of 8+ years’ experience as an administrative assistant, preferably within financial services.
• Proven experience supporting senior executives in a global financial services or investment firm, ideally with exposure to the Middle East region.
• Deep understanding of cultural nuances and logistical challenges involved in regional roadshow planning.
• Flexibility to troubleshoot and address issues outside regular business hours as needed.
• Knowledge of Salesforce and proficiency in MS Office applications; Word, Excel, PowerPoint, Outlook, and Workday.
• Exceptional organisationalskills and attention to detail, with the ability to manage competing priorities and adapt quickly to change.
• Strong interpersonal skills and a collaborative mindset, with a proactive approach to problem-solving.

Why join?

• Strong collaborative EA culture and great leadership
• Hybrid work pattern (typically 3:2 with ability to be flexible where needed)
• Stunning, high-spec London offices (West End) with on-sitebenefits including breakfast and lunch provided, cycle storage and showers
• Competitive benefits package and bonus