Executive Assistant - CFO / CRO

wavenet; Birmingham; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading managed service provider in the UK is seeking an Executive Assistant to provide high-level administrative support to their CFO and CRO. This role involves managing complex calendars, coordinating meetings, and facilitating communication. Ideal candidates will possess strong organizational and communication skills, with proficiency in Microsoft Office Suite and experience in fast-paced environments. The position emphasizes teamwork and offers attractive benefits, including annual leave and health and wellbeing programs.

Benefits

25 days annual leave

Private medical coverage

Employee assistance program

Access to Wavenet Academy for training

Qualifications

• Strong organisational skills for managing complex activities.
• Excellent communication skills for diverse stakeholder interaction.
• Ability to demonstrate discretion in sensitive situations.

Responsibilities

• Manage calendars, schedule meetings, travel, and events.
• Prepare agendas and track action items for meetings.
• Draft correspondence for executives and manage communication.
• Organise domestic and international travel arrangements.
• Maintain confidentiality while preparing reports and presentations.
• Support ad hoc projects and coordination across departments.
• Process expense claims per company policy.

Skills

Organisational and time-management skills

Written and verbal communication skills

Discretion and professionalism

Proficiency in Microsoft Office Suite

Ability to work independently and collaboratively

Experience in fast-paced corporate environment

Tools

Microsoft Office Suite

Job description

Job Description

Join Our Dynamic Team as an Executive Assistant!

Are you ready to take the next step in your career by providing high-level administrative support to our CFO and CRO? We’re seeking an exceptional Executive Assistant who thrives in a fast-paced environment and demonstrates remarkable attention to detail. If you’re passionate about making a difference and ensuring smooth operations, you might be the perfect fit for our team!

What You’ll Do:

As our Executive Assistant, you will serve as a trusted partner, enabling our executives to focus on strategic priorities. Your responsibilities will include:

• Diary & Inbox Management:
  • Coordinate and manage complex calendars, including scheduling meetings, travel, and events.
  • Organise email inbox and manage executive “to-do” lists, flagging urgent actions.
• Meeting Coordination:
  • Prepare agendas, briefing materials, and presentations for meetings.
  • Capture minutes and track action items to ensure follow-up.
• Communication Management:
  • Serve as the first point of contact for stakeholders, both internal and external.
  • Draft and manage correspondence on behalf of the CFO and CRO.
• Travel & Logistics:
  • Organise all aspects of domestic and international travel arrangements.
• Document & Data Handling:
  • Prepare reports and presentations while maintaining the confidentiality of sensitive information.
• Project Support:
  • Assist with ad hoc projects, research, data analysis, and coordination across departments.
  • Help coordinate team social events and meetings.
• Expense Management:
  • Process expense claims and ensure compliance with company policies.

Qualifications

What We’re Looking For:

Our ideal candidate will have:

• Strong organisational and time-management skills, with an aptitude for prioritising effectively.
• Excellent written and verbal communication skills.
• A high level of discretion and professionalism.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• The ability to work independently and collaboratively within a team.
• Experience in a fast-paced corporate environment, preferably with exposure to finance and sales functions.

Additional Information

Here’s a closer look at what we offer:

• Office-Based Working: A collaborative approach with team support, requiring you to work in one of our offices. This role emphasises in-person teamwork and engagement at Wavenet.
• Annual Leave: Start your journey with 25 days of leave, increasing by one day each year up to 28 days—our way of expressing appreciation for your dedication.
• Health & Wellbeing: Your wellbeing is our priority. Benefit from private medical coverage, discounted health plans, virtual GP access, an eye care scheme, and a comprehensive employee assistance program, all facilitated by our Wellbeing Team.
• Wavenet Academy: We are excited to announce the launch of Wavenet Academy, our new user-friendly Learning Management System (LMS). This platform is designed to enhance learning, training, and personal development initiatives across our organisation.

Ready to join the UK’s largest managed service provider? Apply today or contact our friendly Talent Acquisition Team at [e-mail] for more information.

We are committed to building a diverse and inclusive workforce. We welcome applicants from all backgrounds and experiences to apply and bring their unique perspectives to our team.