Executive Assistant

Adecco; Uxbridge; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A recruitment agency is seeking a temporary Executive Assistant in Uxbridge. The role involves high-level administrative support for Executive Deans, including diary management, meeting coordination, and handling sensitive information. Candidates should have a university degree and experience in high-level support, particularly in higher education. Hybrid working model after initial weeks on campus.

Qualifications

• Experience providing high-level EA support to a senior role.
• Coordinating work schedule and flow of information.
• Handling confidential and sensitive information.
• Managing high-profile visitors to the University.
• Planning and progressing work activities within guidelines.

Responsibilities

• Be the principal point of contact for Executive Dean(s).
• Ensure proactive and sensitive diary management.
• Provide effective support at College meetings.
• Coordinate and book travel arrangements.
• Manage HR and Finance related tasks.

Skills

Analytical skills

Interpersonal skills

Problem-solving skills

Self-management skills

Effective communication

Education

University undergraduate degree

Tools

CHIME

SharePoint

E-recruiter

Job description

We have a great opportunity to work within our higher education client based in Uxbridge.

Overview

• Role: Executive Assistant (Temporary)
• Duration: ASAP until the end of January 2026
• Pay: 18.57 per hour
• Location: Uxbridge
• Hours / days: Monday to Friday, 9am to 5pm. First 2/3 weeks 100% campus based; then Hybrid (3 in the office and 2 from home)

Responsibilities

• Be the principal point of contact for Executive Dean(s), providing a professional interface between them and key internal and external contacts; respond with sound judgment and initiative.
• Ensure proactive and sensitive diary management; arrange internal and external meetings involving a wide range of stakeholders, ensuring optimal availability of Executive Dean(s).
• Provide effective support at College meetings and committees, including preparation of agendas, minutes, and other papers as necessary; ensure committee papers are available in advance; maintain the SharePoint committee site for designated College committees.
• Ensure Executive Dean(s) have access to necessary briefings, papers, and information in advance of meetings; coordinate and book travel arrangements and prepare full itineraries as required.
• Provide high-level administrative support including drafting letters/emails, data collation, presentation preparation, and proofreading/formatting when required.
• Research and collate information to support the work of the Executive Dean(s).
• Manage projects delegated by the Executive Dean(s), ensuring completion in an efficient and timely manner.
• Manage HR and Finance related tasks, ensuring accurate data in systems and liaising with Central Directorates as appropriate; utilise IT systems such as CHIME, SharePoint, and E-recruiter.
• Provide College-level organisational support for high-profile events such as away days, VIP visits, and Graduation.
• Use CHIME to raise purchase orders and invoices.
• Act as a key communication link between the Executive Dean(s), Deputy Dean/Vice and Associate Deans and senior staff within the College, the wider University, and external contacts.
• Collaborate with other College PAs to ensure cover arrangements for the College Executive during absences and peak periods, maintaining high levels of customer service.
• Within the vicinity of the Vice Chancellors Office, provide telephone cover and ad hoc duties where required.

Qualifications and Experience

• University undergraduate degree or demonstrated transferable skills (e.g., analytical, interpersonal, problem-solving, self-management) at an appropriate level.
• Evidence of relevant professional experience and ongoing development.
• Experience providing high-level EA support to a senior role, including:
  • Co-ordinating work schedule and flow of information
  • Effective diary management
  • Handling confidential and sensitive information
  • Managing high-profile visitors to the University
  • Planning and progressing work activities within professional guidelines and organisational policy, using initiative and independent judgement
  • Servicing committees and meetings
• Experience of working in Higher Education or a regulated/complex organisation.

If you would like to hear more about this role please apply and we will contact all shortlisted candidates.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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