Executive Assistant

Benifex Denmark A/S; Southampton; Hybrid; GBP 42,000 - 47,000; Full time

Job summary

A dynamic technology company is seeking an Executive Assistant in Southampton to support senior leadership, including the CEO. This role involves proactive diary management, complex travel coordination, and administrative tasks. The successful candidate will have past experience as a PA/EA, proficient Microsoft 365 skills, and excellent communication abilities. The role offers a flexible working environment and benefits, including healthcare coverage and generous holiday allowances, while also being pivotal in driving business success.

Benefits

Flexible work options

Comprehensive benefits package

25 days holiday plus local bank holidays

Healthcare cash plan

Referral bonuses

Enhanced parental leave

Work from Anywhere policy for 90 days

Monthly allowance for personal spending

Qualifications

• Experience managing multiple executives' diaries efficiently.
• Capability of arranging complex travel.
• Ability to manage a varied workload with professionalism.

Responsibilities

• Manage and prioritize diaries for multiple executives.
• Coordinate complex travel arrangements.
• Provide administrative support for executive team.

Skills

Previous experience working as a PA/EA

Good knowledge of Microsoft 365

Excellent communication skills

Attention to detail

Ability to handle confidential information

Proactive and able to work on own initiative

Team player

Job description

Overview

Apply for this job We usually respond within three days

Who are Benifex? 💚💜

We are a fast-moving technology company, and one of the most successful providers of online reward and benefits solutions in the world. We believe that everyone deserves an exceptional experience at work, every day, and build workplace technology that makes this happen. Benifex’s mission is to build remarkable experiences that employees love. Today Benifex supports more than five million employees in over 3,000 organisations across more than 100 countries. To help us on our quest to be the best, we need brilliant people on board and that’s where you come in. 🚀

Why should you apply?

• Impact: we are going through a huge amount of growth as a business and you will be the key support function for leadership as we scale
• Autonomy: the EA role comes with a large amount of freedom to dictate how your work is accomplished and you will be trusted with dictating how you approach things
• Partnership: you'll be a trusted business partner for three senior leaders, including our new CEO, Mathieu.
• Sunday Times Best Place to Work 2025 and Technology award winner
• Work for a profitable, fast-growing market leader in the online reward and benefits space

Please note we are unable to offer visa sponsorship and require to people to be based in the UK for this position

Great benefits

• 💰 £42,000-47,000
• 🤸 Flexible work – choose a working setup that works for you. While this role is initially 2 days per week in the office, there is potential to flex in future.
• 💸 Full access to our comprehensive benefits package, including discounts from hundreds of high street brands, salary sacrifice schemes across Finance, Health, Tech, and more
• ✈️ 25 days holiday plus your local bank holidays
• 🎂 Your birthday off
• ❤️ Two half day wellbeing days
• 🩺 Healthcare cash plan to cover the costs of day-to-day healthcare
• 🧠 Employee Assistance Plan 24/7 365 support
• 🤒 Income Protection (75%) and life assurance (4x salary)
• 💰 Referral bonuses
• 🌟 Enhanced parental leave package - 26 weeks fully paid maternity leave and 4 weeks fully paid paternity leave
• ✈️ Work from Anywhere policy for 90 days
• 🏖️ Buy and Sell scheme for holidays
• 💳 £50 monthly allowance to spend on whatever takes your fancy, your very own Benifex card will be topped up at the start of each month!

Role Overview

This role requires two days a week in our Southampton office.

The Executive Assistant will play a pivotal role in supporting multiple senior leaders - including the CEO, CPO, and other members of the leadership team - by providing proactive diary management, coordinating complex travel, and delivering high‑quality administrative support.

The role requires someone who can operate with autonomy, discretion, and professionalism while managing a varied workload spanning meeting preparation, presentation and project support, facilities coordination, and general office administration. With significant visibility across the organisation, the EA will act as a key liaison for internal and external stakeholders, building strong relationships with senior leaders, customers, and Group colleagues.

Responsibilities

• Proactive diary management for multiple Executives, to maximise efficiency
• Arranging complex travel
• Support the Executive team with wide-ranging administrative tasks
• Book meeting spaces as required & support with company events
• Develop and maintain internal & external relationships
• Project & presentation support
• Support with general office tasks/events as required
• Provide AL cover for the team
• Attend UK based in person company updates
• Expense management (Concur)
• Adhoc admin tasks
• Facilities support (contractor liaison, general queries, upkeep, etc)
• Team management

What are we looking for?

• Previous experience working as a PA/EA
• Good knowledge of Microsoft 365
• Ability to handle confidential information in a discreet and professional manner
• Excellent communication skills
• A team player
• Exceptional attention to detail
• Confidence in managing a busy workload
• Proactive and the ability to work on your own initiative
• People management experience (desirable)

Even if you don\'t meet all of the requirements for this role, we encourage you to apply! We are looking for talented and passionate individuals who are eager to learn and grow. We also offer a variety of other roles, so please check out our careers page to see if there is something else that might be a good fit for you.

Our interview process

• Initial informal call with the Talent team
• Online tests in numeracy and logical reasoning
• Interview with the hiring manager and a member of the team
• Interview with the Chief People Officer
• Interview with the Chief Executive Officer

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to creating a diverse and inclusive workplace where everyone feels welcome and respected. We believe that diversity and inclusion are essential to our success, and we are proud to be an equal opportunity employer. We are a proud member of the Disability Confident employer scheme. If you require any reasonable adjustments at any stage during the recruitment process, please let us know with your application.

Locations

Southampton

Remote status

Hybrid

Yearly salary

£42,000 - £47,000