Executive Assistant

LRA Search; London; On-site; GBP 42,000 - 50,000; Full time

Job summary

A leading consultancy in the built environment sector is seeking an Executive Assistant for 12-month maternity cover. The role involves managing complex diaries for Equity Partners, coordinating travel, and providing administrative support to a large team, emphasizing strong organisational and communication skills.

Qualifications

• Proven PA/EA experience, ideally at a senior level.
• Strong proficiency in Excel; InDesign experience is desirable.
• Ability to work independently under tight deadlines.

Responsibilities

• Manage complex diaries, travel, and meeting schedules.
• Produce monthly invoicing and manage fee registers.
• Support HR processes, including onboarding of new staff.

Skills

Attention to detail

Communication skills

Organisational skills

Proactive attitude

Tools

Microsoft Office

InDesign

Job description

Executive Assistant (Maternity Cover – 12-Month FTC)

Location: London (WC1)

Hours: Monday to Friday, 9:00am–5:30pm

Salary:Up to £50,000

A leading consultancy in the built environment sector is seeking a highly organised and experienced Executive Assistant to support two Equity Partners and their senior leadership team on a 12-month maternity cover contract. This is a fantastic opportunity to join a high-performing and collaborative Cost & Commercial team based in central London.

The Role

The Executive Assistant will play a pivotal role in the smooth running of day-to-day operations, acting as the right hand to two senior Equity Partners and providing broader administrative support to a team of over 100 staff and 40 contractors. With support from a Team Assistant, the EA will manage complex diaries, coordinate travel, maintain invoicing systems, and act as the team’s key point of contact.

Key Responsibilities

• Manage and maintain complex diaries, travel, and meeting schedules for Equity Partners
• Produce and maintain monthly invoicing using Excel templates and manage a detailed fee register
• Track and monitor debt reports, proactively chase overdue invoices, and flag issues
• Coordinate team events, business updates, dinners, and away days Liaise with clients, contractors, and internal stakeholders, ensuring professional and timely communications
• Support HR and recruitment processes, including onboarding of new staff and sub-consultants
• Maintain electronic filing systems, set up job folders, and regularly update team records
• Assist with the production of bids, presentations, and CV formatting using InDesign (training can be provided)
• Proofread documentation to maintain a consistently high standard
• Provide cover and collaborate closely with other assistants and team members as required

The Ideal Candidate

• Proven PA/EA experience, ideally at a senior level
• Highly proficient in Microsoft Office, particularly Excel; InDesign experience desirable but not essential
• Excellent attention to detail, numeracy, and communication skills
• Strong organisational skills and the ability to work independently to tight deadlines
• Professional, proactive, and approachable with a “can-do” attitude
• Discreet and trustworthy when handling sensitive information
• Comfortable working in a busy, deadline-driven environment

This is a hands-on role requiring someone who thrives on variety, can multitask effortlessly, and brings a solutions-focused mindset to their work.