Executive Assistant

Cloud Counselage Pvt Ltd; Greater London; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Compensation based on competency and potential

Opportunity to work in a growing organization

Job summary

A growing London-based organisation is seeking an Executive Assistant to support the executive team by managing schedules, leading the administrative team, and providing interim sales support. The ideal candidate will possess strong client-facing skills, excellent communication, and organizational abilities, and be willing to work UK shift timings while based remotely from India. This role presents an opportunity for personal growth within the company.

Qualifications

• Ability to manage schedules and provide support to executives.
• Experience in a client-facing role within UK and Europe.
• Willingness to adapt to the needs of a growing organization.

Responsibilities

• Coordinate and maintain the executive's diary and schedules.
• Manage the administrative team and ensure efficient operations.
• Act as first point of contact for correspondence and phone calls.
• Support sales activities until a new assistant is hired.
• Organize meetings, prepare agendas, and take minutes.
• Maintain documentation and ensure filing system efficiency.
• Oversee credit control and report weekly.
• Supervise document handling and client communication.
• Document Handling: Oversee scanning and shredding of documents as required.
• Client Communication: Inform reception about new clients and monitor letters to avoid missed correspondence.

Skills

Client Facing Skills - UK and Europe

Strong communication

Organizational skills

Communication

Job description

Looking for an Executive Assistant who will play a pivotal role in supporting the executive team and ensuring the smooth operation of the theglobal administrative functions. They will be managing schedules, coordinating with the admin team in India, and providing interim support for sales activities till the companysecures a new sales assistant.

What's for the Candidate:

• Compensation based on your competency and potential
• Opportunity to work in a growing London-based organisation

Job Responsibilities:

• Diary and Schedule Management: Coordinate and maintain the diary of the Director and Practice Manager, including scheduling appointments, meetings, and travel arrangements. Provide reminders for important tasks and deadlines to the executives.
• Administrative Team Leadership: Manage and serve as the main point of contact for our administrative team in India. Ensure streamlined administrative operations across time zones and liaise with various departments to support company-wide projects and initiatives.
• Communication: Act as a first point of contact: dealing with correspondence and phone calls directed to the Director and Practice Manager. Draft, review, and send communications to the Director and Practice Manager.
• Sales Support: Provide interim support to the sales function by assisting with coordinating sales activities and maintaining client relations until the new sales assistant is hired. Assist with the preparation of sales reports and presentations.
• Meeting and Event Coordination: Organize and attend meetings, ensuring the Director and Practice Manager are well-prepared for meetings. Prepare agendas, take minutes during meetings, and ensure action points are followed up.
• Document Management: Prepare and manage documentation, including reports, proposals, and presentations. Maintain electronic filing systems, ensuring efficiency and compliance with company policies.
• Credit Control: Oversee credit control for CompanyAccounting and CompanyPersonal Accounting. Require a weekly report with comments.
• Admin Supervision: Ensure all accountants send scanned letters to clients and confirm no letters remain in the pigeonhole by the end of each week.
• Document Handling: Oversee Stephen's responsibilities to scan all documents and shred letters by the end of the week.
• Client Communication: Ensure the reception is informed about new clients and check the letter pile every other day to avoid missing any correspondence.

Eligibility Criteria:

• Client Facing Skills - UK and Europe
• Possesses Laptop/Desktop
• Willing to work for a growing organisation as per UK shift timing

Job Location:

WFH (Remote) from India(UK shift)