Executive Assistant

Railpen; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

A leading pension management organization is seeking an experienced Executive Assistant to provide high-level support to the Chief Risk Officer and other senior leaders. This hybrid role involves managing complex schedules, facilitating communication across teams, and performing extensive secretariat duties. Ideal candidates should have experience in event coordination, stakeholder engagement, and effective use of Microsoft tools, along with a proactive and collaborative approach to work. Attractive benefits include a competitive salary and generous annual leave.

Benefits

Competitive salary

28 days annual leave plus bank holidays

Employee assistance programme

Health cash plan

Eye care vouchers

Flu vaccination

Paid volunteering days

Defined Contribution pension

Qualifications

• Proven experience supporting senior leaders.
• Comfortable managing busy schedules and complex diaries.
• Ability to coordinate strategic initiatives and events.

Responsibilities

• Provide high-level support to senior executives.
• Prepare agendas, write minutes, and track actions.
• Facilitate communication across stakeholders and teams.

Skills

Experience as an Executive or Personal Assistant

Event coordination

Stakeholder engagement

Proficiency in Outlook, Teams, Word, PowerPoint, Excel

Use of Co-Pilot

Job description

Executive Assistant

We have an exciting opportunity for an Executive Assistant to support our Chief Risk Officer based in London (hybrid). This position is to cover maternity leave until July 2027.

Who we are

Railpen is responsible for the safekeeping and investment of around £34 billion in assets and the administration of several pension schemes, including the Railways Pension Scheme, one of the UK's largest and longest established UK pension funds.

Our heritage of looking after the pension needs of the rail industry and its employees gives us our name and our unique outlook on how we serve our members. Railpen takes a holistic view, focusing on how we serve members today and how we can positively impact the communities and the world they will retire into.

To learn more about Railpen including our values, culture and purpose, visit our LinkedIn Life page here

The Role

As Executive Assistant, you’ll provide high-level support to the CRO and Enterprise Risk Director, and Directors of Compliance and Financial Crime. You will be responsible for providing extensive secretariat duties to the Executive Risk Committee and Trustee Executive Risk Committee including preparing agendas, writing minutes, tracking actions, uploading papers, and liaising with the Company Secretariat team on reporting to Board-level Committees.

You’ll expertly manage complex diaries, coordinate strategic initiatives and events, and facilitate seamless communication across stakeholders and Executive Assistants. Your work will help drive operational efficiency, process improvement, and cross-functional collaboration, supporting both day-to-day operations and long-term goals.

The Person

With experience as an Executive or Personal Assistant, you’re skilled at supporting senior leaders and managing busy schedules. Confident in event coordination, document preparation, and stakeholder engagement, you’re comfortable using Outlook, Teams, Word, PowerPoint and Excel to streamline processes and communications. You should be familiar with Co-Pilot and use this where appropriate.

You’re proactive, dependable, and thrive in a collaborative environment. You anticipate needs, act with integrity and confidentiality, and bring a positive, solutions-focused attitude. Organised and assertive, you remain calm and approachable, quickly grasp complex business areas, and use emotional intelligence to get the best out of colleagues and stakeholders.

The successful candidate will be confident, decisive, able to prioritise and demonstrate a willingness to question and challenge. You will be organised, proactive and assertive while remaining calm and approachable. You will need to be able to quickly get to grips with various complex business areas and able to use your emotional intelligence to get the best out of colleagues and stakeholders in any situation.

Behaviours & Values

Alignment - Challenge the thinking, support the decision

• Be brave, give the gift of feedback
• Be courageous in accepting fair challenge
• Back the collective decision
• Bring a different perspective and insights where appropriate.

Community - Community first, ego last

• Be kind and stay humble
• Collaborate with an open and collective mind‑set
• Embrace all voices
• Be accessible, flexible and supportive to all colleagues.

Integrity - Integrity leads to safety

• Take accountability and expect the same from others
• Role model excellent regulatory conduct
• Be someone we can depend on
• Act with integrity and confidentiality at all times

What we can offer you Rewarding you

• A competitive salary (depending on experience)
• 28 days annual leave, plus bank holidays
• Defined Contribution pension

Heath & Wellbeing

• Employee assistance programme
• Health cash plan
• Eye care vouchers
• Flu vaccination

Lifestyle

• Give as you earn scheme
• Paid volunteering days

Next Steps

Please apply for the apply button or visit Careers Page by Monday 16th February 2026.

Railpen is committed to creating an inclusive and diverse environment, we value diversity and welcome people from all backgrounds and walks of life.