Executive Assistant

Office Angels; Epsom and Ewell; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A recruitment agency is seeking a Temporary Executive Assistant to support a Chief Clinical and Quality Officer in Epsom and London. The role involves managing complex correspondence, facilitating travel, and acting as an ambassador for the department. Ideal candidates will have strong proficiency in Microsoft Excel and PowerPoint, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. This is a full-time temporary position with a pay rate of £21.53 per hour plus holiday pay.

Qualifications

• Proactive and organised with the ability to manage multiple priorities.
• Excellent communication skills and attention to detail.
• Ability to maintain confidentiality and exercise judgement.

Responsibilities

• Act as ambassador for the department internally and externally.
• Manage complex diary and time of the Director efficiently.
• Facilitate travel and logistics for visitors and meetings.
• Produce high-quality documents and materials for meetings.

Skills

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Strong communication skills

Organisational skills

Job description

Job Title: Temporary Executive Assistant

Location: Epsom and London

Contract Details: Temp initially 2 months

Hourly Rate: £21.53ph plus holiday pay

Skills Required

• Proficiency in Microsoft Excel and PowerPoint
• Strong communication and organisational skills

Working Pattern

Full Time, Mon - Fri, Hybrid working. Travel to the London office will be required weekly.

Role Overview

We are seeking a proactive and organised Executive Assistant to provide essential support to a Chief Clinical and Quality Officer. As a vital member of our client's team, you will act as an ambassador for the department, handling complex and confidential correspondence with tact and diplomacy.

Key Responsibilities

• Act as ambassador for the department internally and externally.
• Meet and greet visitors and guests.
• Filter, redirect and respond to Directors telephone calls/written correspondence as necessary (often of a complex or confidential nature).
• Facilitate travel/facilities requirements for visitors.
• Produce documents and information – transcribing, formatting, inputting, editing, retrieving, copying, data entry and graphics.
• Maintain accurate records.
• Prioritise tasks.
• Maintain the utmost level of confidentiality at all times.
• Work as one team across all EAs covering absence to ensure support to the Executive Board.
• Work on own initiative.
• Manage complex diary and time of the Director in an efficient manner to achieve maximum beneficial use of their time.
• Proactively deal with issues in Director's absence using initiative and knowledge to bring resolution.
• Organise meetings, workshops and conferences for the Director as/when required.
• Assist in booking conference rooms, meals, refreshments, equipment & transport.
• Co‑ordinate all travel and related activities (flights, accommodation, transport, currency and visa applications), maintaining records.
• Attend meetings and ensure smooth running by drafting agenda, taking minutes, issuing minutes and chasing status of actions.
• Exercise judgement to help Director manage workload effectively.
• Make connections, undertake research, gather intelligence to generally help maximise the impact and profile of the department.
• Prepare presentation materials, handouts etc. for meetings to a high standard.
• Be active and confident through networks to champion or challenge initiatives that impact the Director's department.

Ideal Candidate

The successful candidate will demonstrate initiative, possess strong communication skills, and have the ability to manage multiple priorities in a fast‑paced environment. They will be adept at building connections and conducting research to enhance the department's profile. Attention to detail and proactive problem‑solving abilities will be key.

Equal Opportunities

Office Angels is an equal opportunities employer. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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