Executive Assistant

Tate Recruitment; England; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading recruitment agency in the UK is looking for a proactive Executive Assistant to support senior leadership in a dynamic environment. The role requires expertise in G Suite and involves managing schedules, coordinating meetings, and preparing key documents. Candidates must have strong communication skills and the ability to thrive in a high-impact setting. This is a full-time, hybrid position, requiring 3 days in-office per week.

Qualifications

• Experience supporting C-suite or senior leadership.
• Strong written and verbal communication skills.
• Detail-oriented with excellent time management.

Responsibilities

• Provide diary management and meeting coordination.
• Prepare reports, documents, and presentations.
• Organise travel and expenses.

Skills

G Suite experience

Diary management

Communication skills

Problem-solving

Multitasking

Job description

Contract

Temp - up to 3 months possibly longer

Up to £27 per hour

London

FULL TIME: Hybrid, 3 days in-office: Tuesday, Wednesday, Thursday

Please do not apply if you don't have GSuite and GCAL experience

The Role

Are you a proactive, highly organised Executive Assistant looking to support senior leadership in a fast-paced, high-impact environment? This is an opportunity to work at the heart of an ambitious organisation driving transformative change in science, technology, and innovation.

We are seeking a skilled Executive Assistant to provide high-level administrative and operational support to up to two senior executives on a short term temporary basis. The successful candidate must have experience using G Suite, such as Gmail and Google Calendar in a work environment. This role is perfect for someone who thrives in a dynamic setting, enjoys problem-solving, and excels at multitasking.

As an essential member of the team, you’ll manage schedules, coordinate meetings, prepare key documents, and ensure seamless day-to-day operations. You will also collaborate across internal teams, including HR, Finance, and Procurement, to support wider business functions and initiatives.

Key Responsibilities

• Provide proactive diary management, email handling, and meeting coordination.
• The successful candidate must have experience using G Suite, such as Gmail and Google Calendar in a work environment.
• Prepare reports, briefing documents, and presentations.
• Act as a key point of contact for internal and external stakeholders.
• Organise travel, accommodation, and expenses.
• Support executive and committee meetings, including agenda preparation, minute-taking, and action tracking.
• Work closely with the EA team to ensure efficiency and consistency across the organisation.

Who You Are

• A highly organised and adaptable Executive Assistant with experience supporting C-suite or senior leadership.
• A confident communicator with strong written and verbal skills.
• A problem-solver who can anticipate needs, prioritise tasks, and work autonomously.
• Detail-oriented with excellent time management skills and discretion when handling sensitive information.
• Comfortable working in a fast-moving, high-growth environment where no two days are the same.

If you want to be part of a mission-driven team working on groundbreaking initiatives, apply today!