Executive Assistant

Arthur Recruitment; City Of London; Hybrid; GBP 51,000 - 60,000; Full time

Job summary

A financial services organization in London is seeking an experienced Executive Assistant for a 6-month fixed-term contract. The role demands high-level support for the CEO and board members, necessitating strong organizational skills and discretion. Responsibilities include managing complex schedules, liaising with stakeholders, and supporting board meetings. This position requires a proactive approach and the ability to handle sensitive information. The role offers competitive compensation and a structured onsite schedule.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Excellent organisational skills and attention to detail.
• Ability to handle sensitive information with discretion.

Responsibilities

• Proactively manage complex diaries and schedules for senior executives.
• Act as a liaison between executives and stakeholders.
• Support board meetings and prepare necessary documentation.
• Coordinate events and conferences.

Skills

Diary management

Discretion

Stakeholder management

Event coordination

Job description

Job Description

Executive Assistant – 6-Month Fixed Term Contract

London | Financial Services (Insurance preferred)

£60,000 (pro-rata)

A high-growth financial services organisation within the insurance sector is seeking an experienced Executive Assistant on a 6-month fixed-term contract to provide high-level support to the CEO, executive leadership team, and board members (including internationally based directors).

This is a critical role in a fast-paced, evolving environment, requiring strong judgement, discretion, and the ability to operate as a trusted partner to senior stakeholders.

Office presence is 75% during probation, reducing to 60% thereafter, agreed on a weekly schedule.

Key Responsibilities

• Proactive management of complex diaries, schedules, and international travel for senior executives and board members
• Acting as a key liaison between executives, internal teams, and external stakeholders
• Handling sensitive and confidential information with absolute discretion
• Supporting board and executive meetings, including preparation of papers, presentations, and correspondence
• Coordinating events, off-sites, and conferences
• Supporting the onboarding of new board members and senior leaders

Managing expenses, invoices, and related admi...