Events co-ordinator

Thesleff Group; City of Westminster; On-site; GBP 30,000 - 40,000; Full time

Job summary

A renowned hospitality group in the United Kingdom is looking for an experienced Event Coordinator to manage events with a focus on seamless execution and guest satisfaction. The ideal candidate will have a proven track record in event coordination, excellent organizational skills, and the ability to thrive under pressure. Responsibilities include overseeing event logistics, serving as the main client contact, and ensuring compliance with health regulations. If you are passionate about creating memorable events, we encourage you to apply.

Benefits

Private Health Insurance

10 days fully paid sick leave

50% off restaurant visits

Career development opportunities

Inclusive culture

Qualifications

• Proven experience in event coordination, especially in hospitality or luxury sectors.
• Strong multitasking abilities to manage simultaneous events.
• Professional communication skills for client interactions.

Responsibilities

• Oversee coordination and execution of events for smooth operations.
• Collaborate with teams to finalize event details.
• Serve as primary contact for clients during events.

Skills

Event Coordination

Organisational skills

Communication

Problem-solving

Interpersonal skills

Attention to detail

Event Management Software

Tools

TripleSeat

OpenTable

Job description

Thesleff Group - Event Coordinator

Thesleff Group is seeking a highly organised and detail-oriented Event Coordinator to join our in‑house events team. Focused on the seamless delivery of exceptional events, you will ensure that every detail is executed to perfection, creating unforgettable experiences for our guests.

Thesleff Group operates the globally renowned Los Mochis restaurants in Notting Hill & London City, the iconic Sale e Pepe in Knightsbridge, and the vibrant Viajante87 cocktail bar and lounge in Notting Hill. Whether it’s private dining, corporate gatherings, or exclusive celebrations, our mission is to provide impeccable service and memorable moments at every event.

Key Benefits:

• Private Health Insurance.
• 10 days fully paid sick leave.
• 50% off when visiting the restaurant with family & friends.
• Career development opportunities.
• A people-focused, inclusive culture.

Key Responsibilities:

• Oversee the on‑site coordination and execution of events, ensuring smooth operations and exceptional guest experiences.
• Work closely with the Events Manager and other teams to finalise event details, including setup, staffing, and logistics.
• Coordinate with the Back of House and Front of House teams to ensure event menus and service align with client expectations.
• Serve as the primary point of contact for clients on the day of the event, addressing any concerns or last‑minute adjustments.
• Supervise event setup and breakdown, ensuring spaces are prepared to the highest standard and returned to operational readiness post‑event.
• Maintain accurate records of event schedules, floor plans, and post‑event feedback to continually improve processes.
• Ensure compliance with health, safety, and sanitation regulations during all events.
• Build and maintain positive relationships with clients, vendors, and internal teams to support the group’s reputation for excellence.

Skills and Qualifications:

• Proven experience as an Event Coordinator or similar role, ideally within the hospitality or luxury sectors.
• Exceptional organisational and multitasking skills, with the ability to manage multiple events simultaneously.
• Strong communication and interpersonal skills, with a professional and client‑focused approach.
• Calm under pressure with excellent problem‑solving abilities to address on‑the‑spot challenges.
• A keen eye for detail and a passion for delivering high‑quality guest experiences.
• Familiarity with event management software tools such as TripleSeat & OpenTable
• Flexibility to work evenings, weekends, and holidays as required by event schedules.

If you’re an enthusiastic Event Coordinator who thrives in a dynamic environment and is passionate about creating flawless events, we’d love to hear from you. Join Thesleff Group and help us deliver unforgettable experiences across London’s most exciting venues.

Thesleff Group is an equal opportunity employer committed to diversity and inclusion within the workplace. We encourage applications from all qualified individuals regardless of race, colour, religion, sex, national origin, age, disability, or other legally protected status.