Estates Booking and Utilisation Officer

Gloucestershire Health and Care NHS Foundation Trust; Gloucester; On-site; GBP 30,000 - 40,000; Full time

Job summary

A healthcare organization in Gloucester is looking for a professional to coordinate and manage internal and external room bookings. The role involves sourcing and negotiating with venues, supporting space planning projects, and producing reports on utilization. Strong organizational skills and relevant experience are required. Travel across multiple sites may be necessary. This position is integral in ensuring compliance with Trust policies and maintaining effective booking systems.

Qualifications

• Experience in managing room bookings and compliance with policies.
• Proven skills in sourcing and negotiating with external venues.
• Ability to produce reports on utilisation and financial spend.

Responsibilities

• Coordinate and manage internal and external room bookings.
• Source and negotiate external venues and manage contracts.
• Support space planning projects, including moves and feasibility studies.

Job description

• Coordinate and manage internal and external room bookings, ensuring accurate records and compliance with Trust policies.
• Source and negotiate external venues, manage contracts, and maintain a database of approved venues.
• Support space planning projects, including moves, reconfigurations, and feasibility studies.
• Produce reports on space utilisation and financial spend.
• Liaise with Procurement, Finance, and Estates teams to ensure smooth processes.
• Deliver training and guidance on booking systems and space planning tools.
• Travel across multiple Trust sites and external venues as required.

The qualification, training, and experience requirements for the role are outlined in the Job Description and Person Specification.