EA to the Deputy Treasurer and Finance Director

The Royal Household; Buckingham; Hybrid; GBP 100,000 - 125,000; Full time

Job summary

A prestigious institution in Buckingham is seeking an experienced Executive Assistant to provide comprehensive support to key Finance roles. Responsibilities include managing complex diaries, preparing meetings, and stakeholder communications. The ideal candidate will have strong organizational and interpersonal skills, and be comfortable working independently. The position offers a generous benefits package and opportunities for flexible working arrangements.

Benefits

25 days annual leave

15% employer pension contribution

Flexible working arrangements

Employee discounts

Complimentary lunch

Qualifications

• Proven experience as an Executive Assistant at a senior level.
• Skilled in managing complex diaries for multiple individuals.
• Highly organized and detail-oriented.
• Strong interpersonal skills for effective communication.

Responsibilities

• Provide full executive assistance and manage multiple requests.
• Prepare agendas and take minutes for meetings.
• Liaise with colleagues and external organizations.
• Assist with central administration and prepare strategic reports.

Skills

Executive Assistance

Diary Management

Interpersonal Skills

Written Communication

Organizational Skills

Job description

About the role

It's delivering support at the heart of a world famous institution

It’s the sheer variety of challenges you’ll face. And it’s joining the professional business behind the Monarchy. This is what makes working for the Royal Household so exceptional.

The Privy Purse and Treasurer’s Office is one of the five Royal Household departments and is made up of core business functions such as Finance, Digital, Sustainability, Property and HR. The Deputy Treasurer to The King and the Finance Director both play pivotal roles in overseeing the strategic leadership of the Royal Household’s resources.

As the Executive Assistant, you'll provide pro-active and wide-ranging support to ensure the smooth operation of these key roles.

No two days being the same and the breadth of the role will stretch you Yet, you'll rise to the challenge and will be proud of the part you play.

Key responsibilities

• Executive Assistance and Diary Management: You’ll provide full executive assistant support, prioritising and managing multiple requests, complex diary management, meeting and briefing organisation, travel arrangements, drafting and managing correspondence, as well as report preparation and collation.
• Meeting and Committee Support: You’ll manage forward looks and schedule meetings, prepare agendas and take minutes, as well as helping to prepare presentations and papers for meetings chaired or attended by the Deputy Treasurer or Finance Director.
• Stakeholder Communications and Correspondence: With exposure across the organisation, you’ll liaise daily with colleagues at all levels and build effective working relationships with a range of external organisations to co-ordinate activities and be a point of contact for varied queries.
• Administrative Support: Working with internal counterparts, you’ll assist with central administration, strategic reports and annual reviews, as well as seamlessly managing visitor access, invoicing and other day-to-day requirements.

About you

• You’ll have proven experience as an Executive Assistant at a senior level, preferably within a Finance or corporate services function.
• Skilled in managing complex diaries for multiple individuals concurrently, with the ability to use initiative to arrange and rearrange meetings based on priority.
• Highly organised, detail-oriented, and adept at managing and prioritising a diverse workload.
• Strong interpersonal skills, with the ability to liaise confidently and effectively with individuals at all levels, with both internal and external stakeholders.
• Digitally literate and with excellent written communication skills, you can draft a variety of documents and correspondence accurately.
• With good judgement and pro-activity, you'll be comfortable working with minimal direction, pre-empting situations, and making informed decisions on the back of this.

Benefits

We know that to deliver our best work; we need to feel at our best. That’s why at the Royal Household we offer a generous benefits package designed to support your wellbeing and life priorities.

Enjoy 25 days annual leave, rising to 30 days (plus bank holidays) dependent on the length of time you have worked for us.

Our excellent non-contributory pension plan (we’ll contribute 15% and you can contribute more if you wish) is highly valued by our employees, as is complimentary lunch on-site to keep you fuelled throughout the day.

Flexible and hybrid working varies across different roles, and we’ll discuss the options available to you that will suit both your job requirements and individual preferences.

We also offer a range of leave options to support your life priorities, such as parental pay and leave and volunteering days, as well as benefits to support your physical and mental wellbeing.

Other perks include 20% off at our Royal Collection Trust Shops and complimentary admission tickets across all our locations, along with many more exclusive employee discounts.