EA to Producer & Founder, Talent Management

ZipRecruiter; London; On-site; GBP 75,000 - 95,000; Full time

Job summary

A leading talent management firm in London seeks an experienced Executive Assistant to provide high-level support to a Producer and Founder. This role involves extensive diary management, complex schedule coordination, and the ability to handle confidential information. Ideal candidates will have a background in the music or entertainment industry, with excellent organisational and communication skills. Flexibility and availability for travel are essential.

Qualifications

• Previous experience as an Executive Assistant at a senior level.
• Experience in music or entertainment industry preferred.
• Strong organisational skills to manage multiple tasks.

Responsibilities

• Manage extensive diary and travel across time zones.
• Plan complex itineraries and schedules.
• Serve as gatekeeper for the principal's time.

Skills

Organisational skills

Communication skills

IT skills

Ability to adapt

Confidentiality

Job description

Overview

Experienced EA required to provide first class support to a Producer and Founder of a leading Talent Management Company.

This is an extremely busy and challenging role providing right hand support to the principal alongside his PA, you will oversee all diary and travel management, co-ordinate complex and ever changing schedules and ensure his every day runs smoothly.

You will have experience of a similar senior role supporting at Founder, CEO or Management level - whilst having worked directly with Talent from the music or entertainment industry would be beneficial, a finance, corporate or tech background would also be considered.

This is not a 9am to 5pm role and requires complete commitment and dedication to the principal, so flexibility is key and the you must be available to travel (sometimes for 1 or 2 months at a time) when required.

Hours: Full time with out of hours support across multiple time zones

Location: London with travel when required

Salary: £75k-£95k dependent on experience

Start Date: ASAP

Interviewing: immediately

Responsibilities

• Extensive Diary and Travel management across multiple time zones
• Complex itinerary and schedule planning
• Act as gatekeeper and first point of contact to the principal, ensuring the most productive and efficient use of his time
• Liaise with clients, artists and other industry professionals as well as the principal’s wider network
• Handle confidential and sensitive information with discretion and professionalism
• Proactively identify opportunities to streamline processes and improve efficiency
• Work closely with the PA to ensure professional and private commitments align
• All round administrative and organisational support

Candidates must be / have

• Previous experience as an Executive Assistant at a senior level
• Music or Entertainment industry experience and knowledge
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively
• Excellent communication and interpersonal skills
• Strong IT skills
• Ability to adapt quickly to changing priorities and work under pressure
• Confidentiality and discretion at all times

Notes for Applicants

PLEASE NOTE

We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following requests to aide your application:

• Detail your relevant experience in a Cover Letter and include this on an up to date CV
• Quote your required salary
• Confirm your availability for interview and when you could start a new role
• If you can forward references to us, these can only strengthen your application

The more information you can provide, the better we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.

Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.