Document Controller

ASSYSTEM; Plymouth; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading engineering firm based in Plymouth seeks a Service Manager to oversee document controllers. This full-time position entails managing document uploads, ensuring compliance with legal standards, and promoting training within the team. Candidates must hold a Security Check clearance and be UK nationals to apply. The role offers benefits including a pension scheme and 25 days of annual leave, promoting a diverse workplace culture.

Benefits

Pension scheme (8% company contribution)

25 days paid annual leave

Flexible working

Employee referral scheme

Qualifications

• Ability to manage documents in compliance with legal requirements.
• Effective communication skills for dealing with enquiries.
• Proficiency in using document management systems.

Responsibilities

• Upload and manage documents following best practices.
• Promote training on electronic document management systems.
• Ensure all records are maintained and compliant.

Skills

Information Management

Adobe Acrobat

Continuous Improvement

Records Management

User Acceptance Testing

SharePoint

Document Management

Job description

Purpose of this Mission

The Service Manager instructs the provision of two document controllers to work within the established Document Control team the outline responsibilities of these roles are listed below.

• Uploading and management of documents in line with best practice standards
• Championing of document management processes and systems within the project environment
• Review management and uploading of documents held on sites for projects
• Understanding and adhere to legal contract and project document management requirements
• Deal with enquiries efficiently and effectively
• Carry out other project and non-project related activities as required
• Assist in the production and supply of electronic and hard copy documents
• Where appropriate promote training to operational team and suppliers in use of the electronic document management system (SharePoint and Autodesk Vault) and related IT systems.
• Monitor compliance with contractual periods of reply and draft appropriate contractual communications via CEMAR
• Provide assurance to Project Manager by ensuring that all records are maintained.
• Identify and implement areas for improvement and share best practice
• Complete timesheets end of each week and ensure others do as well
• Implement and contribute to processes / systems to meet commercial expectations.
• Manage registers and Metrics including for file storage
• Attend relevant meetings
• Be proactive in their own professional development learn new skills and broaden / deepen professional experience
• Act in mutual trust and co-operation and uphold Clientvalues
• Liaise with established document control team in the wider Dockyard to ensure compliance with existing systems and processes.

Additional Information

Benefits include :

• Pension scheme (8% company contribution / 4% personal contribution)
• 25 days paid annual leave bank holidays option to buy or sell days
• Professional fees reimbursed
• Flexible working
• Employee referral scheme

This role requires the successful candidate to hold a minimum of a Security Check (SC) clearance without any caveats to that clearance.

Ideally we would be looking for the successful candidate to be onsite once per week

Due to the nature of work this role will be delivering and for the protection of certain assets the successful candidate has to be a UK national or in MoD approved cases a Dual National from a non-ITAR country.

We are committed to equal treatment of candidates and promote as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills talent and our peoples ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future.

Remote Work: Yes

Employment Type: Full-time

Key Skills

Information Management,Adobe Acrobat,Continuous Improvement,Records Management,Assembly Experience,User Acceptance Testing,Project Engineering,Sharepoint,Filing,Document Management Systems,Mentoring,Document Management

Experience: years

Vacancy: 1