Document Controller

Gensler; London; On-site; GBP 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Document Controller to enhance their dynamic team. This role is pivotal in managing the quality and organization of project-related information across various stages of construction projects. You will work closely with clients and internal teams to ensure compliance with project protocols and standards. Your expertise in EDM systems and strong communication skills will be essential in training team members and maintaining effective information exchange. If you thrive in a fast-paced environment and possess a keen eye for detail, this is an exciting opportunity to make a significant impact in a vibrant London office.

Qualifications

• 5+ years of experience in Document Control or Information Management.
• Proven knowledge of EDM systems and ISO 9001 standards.

Responsibilities

• Manage the quality and organisation of project-related documents.
• Implement QA/QC procedures and liaise with internal and external teams.

Skills

Document Control

Information Management

Leadership Skills

Organisational Skills

Communication Skills

Attention to Detail

Client Service

Education

5+ years' industry experience

Knowledge of ISO 9001 standards

Experience with BIM Level-2

Tools

EDM Systems (Asite, Aconex, Viewpoint FP, Autodesk BIM 360 Docs)

AutoCad

Microsoft Office (Excel)

Job description

Your Role

We are looking for a numerate and experienced Document Controller to join our fantastic team and be responsible for the quality and organisation of incoming and outgoing project-related information and contractual documents for multiple projects based in the UK, Europe and Middle East. A thorough understanding of mainstream EDM systems is essential and exposure to large scale construction projects is preferred.

Please note, this role is not remote. We look forward to working with our new Document Controller in our incredible London office.

What You Will Do

1. Have understanding of various stages of construction projects from Concept Design to Construction
2. Developing document control programs with internal and external teams to implement efficient delivery of information packages from Concept to Construction
3. Being the point of contact for clients, consultants and internal management for project information auditing and sourcing
4. Implementing thorough QA/QC procedure on all information being transmitted to the client and liaising with internal and external teams to follow up on client responses
5. QA/QC all incoming information and ensure all information complies with project protocol and standards
6. Download of all formal and informal issues and distributing these internally to the teams and consultants
7. Setting up new project standards and developing ‘how to’ guides for new projects
8. Working with client team to understand their protocols and requirements and being their point of contact for all information exchange queries
9. Training internal and external project team members on project specific EDM system and protocols
10. Creating sheet files, stamps and carry out basic corrections in AutoCad
11. Prepare and maintain project record files
12. Arrange printing as required by project
13. Completing the final process of reviewing drawings and attaching the relevant comments and submitting them back onto the project systems
14. Manage and maintain other essential project forms such as RFIs, Correspondences, Site Submittals
15. Hard copy filing

Your Qualifications

1. 5+ years' industry experience in Document Control or Information Management
2. Proven knowledge of using and configuring EDM Systems such as Asite, Aconex, Viewpoint FP, Autodesk BIM 360 Docs
3. Experience with ISO 9001 standards essential, BIM Level-2 information management experience an advantage
4. Knowledge of AutoCad advantageous, Revit a plus
5. Proficiency in Microsoft Office, especially Excel
6. Strong leadership, organisational, communication and relationship management skills
7. Knowledge and experience in all phases of projects in the UK, Europe and abroad
8. Proven ability to provide excellent client service, prioritise and work well under pressure
9. Self-motivated, with exceptional attention to detail and ability to work under minimal supervision

Please apply for this Document Controller role and submit your CV for review.

Candidates who do not meet the criteria will not be considered.