Document Controller

Ardmore Construction; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading construction firm in Greater London is seeking a Document Controller to manage project documentation and ensure efficiency. The ideal candidate will have strong experience with 4 Projects and familiarity working for a main contractor in the building sector. This role includes creating filing systems, updating critical documentation, and assisting with project deliverables. A competitive benefits package includes a travel allowance, generous holiday leave, and a pension scheme.

Benefits

Competitive travel allowance

25+ holiday allowances

Competitive pension scheme

Life Assurance

Staff referral scheme

Cycle to work scheme

Discounts on retailers and gyms

Qualifications

• Strong experience with documentation management.
• Previous experience with an engineering or construction company is preferred.
• Ideally worked in a main contractor role.

Responsibilities

• Organize, manage, and maintain project documentation.
• Create filing systems and update information on platforms like 4Projects.
• Assist with Health & Safety Files and other critical deliverables.

Skills

Experience with 4 Projects

Administration skills

Fast and accurate IT skills

MS Office 2016

Experience in construction sector

Job description

Ardmore have been at the forefront in delivering hundreds of major projects across London. We have established a major reputation for delivery of large-scale phased regeneration schemes. Some of our iconic projects include the Corinthia Hotel, Churchills Old War Office and the NED.

We build homes, offices, hotels, schools, medical centres, parks, playgrounds – every facility our great city needs. And we do it with passion. With sensitivity. With style!

The Project :

We’re leading the spectacular transformation of the iconic Forum Hotel in South Kensington, breathing new life into one of London’s most recognisable landmarks.

The project includes the full refurbishment of 903 guest rooms, stunning new public areas, and a complete redesign of the exterior – blending the building’s original character with bold contemporary upgrades.

Main Responsibilities :

As our Document Controller, you’ll ensure the lifeblood of our projects—documentation is organised, up-to-date, and easily accessible for the team. You’ll create efficient filing systems, manage trackers, update information via platforms like 4Projects, and assist with critical deliverables such as Health & Safety Files. This role also involves providing training, raising orders, and supporting the smooth running of our project offices.

We’re Looking For :

• Strong experience working with 4 Projects
• Ideally worked for a Main contractor in the building sector
• Experience working with handover of projects.
• MS Office 2016 (Word, Excel, Outlook)
• Previous experience working with an engineering or construction company
• Strong administration skills
• Fast and accurate IT skills

Example of Company Benefits (Dependent on role level)

• Competitive travel allowance
• Competitive holiday allowances, starting with 25 + bank holidays and going up to 29 days + Bank holidays (dependant on length of service), Day off on your birthday also included!
• Competitive pension scheme to help you for when you retire
• Life Assurance (Paying 4* your salary)
• Relevant professional membership fees paid and continued support with your professional growth and Learning.
• Generous Staff referral scheme, paying up to £3,500
• The opportunity to save up to 25% on your bike via the Cycle to work scheme
• Discounts on 100's of retailers and Gyms

Further Information About the Role :

Kindly be aware that this advertisement for our job vacancy may not encompass all assigned duties, responsibilities, or aspects of the role described. It is subject to potential amendments at the sole discretion of Ardmore.

Equal Opportunities

Ardmore are an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender, reassignment, religion or belief, marital status, or pregnancy or maternity