Document Controller

Millbank Holdings; Carleton; Hybrid; GBP 35,000 - 40,000; Full time

Job summary

A leading engineering services provider is seeking a highly organized Document Controller to manage project documentation in a site-based environment. The ideal candidate will ensure compliance, accuracy, and version control across various stakeholders. Responsibilities include handling document workflow, supporting project teams, and maintaining confidentiality. Applicants should have experience in technical environments and strong communication skills. This role allows for potential remote work one day per week depending on business needs.

Qualifications

• Previous experience as a Document Controller in technical environments.
• Strong knowledge of document control platforms.
• Ability to maintain confidentiality and data integrity.

Responsibilities

• Manage receipt, registration, distribution, and archiving of documents.
• Ensure compliance with naming conventions and revision control.
• Support project teams with document formatting and standards.

Skills

Attention to detail

Communication skills

Document control knowledge

Proficiency in Microsoft Office

Job description

Document Controller

Location: Cumbria

Employment Type: Permanent

Salary: £35k-£40k

What document control systems (CDEs) have you used previously, and what specific responsibilities did you manage within them?

Can you describe a time you prevented a document‑related issue from impacting a project? What steps did you take?

About the Role

We are seeking a highly organised, detail‑driven Document Controller to manage, maintain, and safeguard all project documentation within a busy site‑based environment. You will play a critical role in ensuring accurate document flow, compliance, and version control across multiple stakeholders supporting engineering, project management, HSEQ, commercial, and site delivery teams.

This is an ideal opportunity for someone who thrives in a fast‑paced setting, enjoys structure, and takes pride in keeping complex projects running smoothly through robust document governance.

Primarily site‑based (office / site). Potential option to work from home 1 day per week depending on business needs.

Key Responsibilities

• Manage the receipt, registration, distribution, and archiving of all project documentation.
• Maintain accurate and up‑to‑date document control systems, logs, registers, and workflows.
• Drive document compliance, ensuring correct naming conventions, approvals, revision control, and audit readiness.
• Coordinate the submission and retrieval of documents between internal teams, contractors, and clients.
• Support project teams with document formatting, templates, and adherence to project standards.
• Ensure secure storage of sensitive information and maintain confidentiality at all times.
• Track document progress and chase outstanding approvals and deliverables.
• Produce regular reporting dashboards and status updates when required.
• Assist with quality, compliance, and governance processes relating to documentation.
• Provide training and guidance to colleagues on document control best practice.

Skills & Experience Required

• Previous experience as a Document Controller within construction, engineering, nuclear, utilities, or similar technical environments.
• Strong working knowledge of common document control platforms.
• Excellent attention to detail and a structured, methodical approach to work.
• Strong communication and stakeholder engagement skills.
• Ability to thrive in a site‑based, fast‑moving project environment.
• High standards of confidentiality, accuracy, and data integrity.
• Proficiency in Microsoft Office (Word, Excel, Teams, Outlook).
• Ability to prioritise workload and work to deadlines.

Equal Opportunity Statement

Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply.

We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone. If you require any adjustments at any stage, please let us know and we’ll do our best to accommodate.

Millbank operates as both an Employment Agency and an Employment Business.